Property Operations Assistant

About the role

We are seeking a Temporary Facilities Coordinator to support facilities operations in a busy academic and residential campus environment in Cambridge, Massachusetts. This is a hands-on coordination role focused on vendor scheduling, maintenance requests, work-order tracking, and communication. The Facilities Coordinator will work closely with facilities staff, outside vendors, service technicians, and building occupants to ensure maintenance and facilities requests are scheduled, tracked, and completed successfully.

Responsibilities

• Schedule and coordinate vendors and service technicians for maintenance, repairs, inspections, and other facilities work.
• Confirm appointments, building access, and vendor requirements.
• Follow up with vendors regarding work status, completion, delays, and outstanding issues.
• Communicate schedules and service updates to building occupants and internal partners.
• Track maintenance requests, repairs, and preventive maintenance activities.
• Maintain accurate records in work-order or maintenance management systems.
• Assist with coordination involving HVAC, electrical, plumbing, mechanical, and other building systems.
• Support furniture deliveries, installations, classroom needs, and accessibility accommodations.
• Help monitor vendor performance and escalate service-quality, timing, or compliance concerns.
• Assist with other facilities coordination responsibilities as needed.

Requirements

• Previous experience coordinating maintenance, facilities services, vendors, contractors, or service technicians.
• Strong organizational, multitasking, and follow-through skills.
• Clear and professional communication skills.
• Ability to manage multiple requests and adapt to changing priorities.
• Experience with a CMMS, work-order, maintenance scheduling, or ticketing system is preferred.
• Familiarity with HVAC, electrical, plumbing, mechanical, or general building maintenance is helpful.
• Ability to work independently and exercise good judgment.
• Comfortable working 100% onsite in Cambridge, MA.

Pay

Targeted pay rate: $20.00 per hour.

Schedule

Full-time, 40 hours per week. 100% onsite in Cambridge, MA. Some schedule flexibility may be required during busy campus periods, including occasional evenings, weekends, or holidays. Initial 3-month contract with the possibility of extension based on the candidate’s performance and ongoing business needs.

Physical Requirements

The position involves working throughout an active facilities environment and may require walking, using stairs or ladders, moving or repositioning items, and occasionally assisting with furniture moves. Candidates should be comfortable working in varying environmental conditions and with the physical requirements of a facilities setting.

Why This Opportunity?

This is a great opportunity for someone with experience in facilities coordination, property operations, maintenance scheduling, vendor management, or work-order coordination who wants to gain additional experience in a large, professional campus environment.