Property Manager, Real Estate Legal & Portfolio Management

About the role

Carvana's Real Estate team supports a rapidly expanding portfolio of properties for Carvana and ADESA. They are seeking a Property Manager to join the team at Carvana's corporate headquarters in Tempe, Arizona.

Responsibilities

• Ability to perform commercial lease abstraction and ensure data integrity of Lease Agreements, License Agreements and Purchase Agreements.
• Audit lease information via Property Works software to ensure key lease administrative deadlines are met and are reflected accurately in internal and external reports.
• Communicate with landlords, including handling landlord escalations and holding landlords accountable to comply with lease language.
• Interpret lease terms in a manner that helps Facilities, Construction and other teams understand core Landlord and Tenant contract responsibilities.
• Recognize when lease interpretations require escalation to the Manager of Portfolio Management, or to Legal, for resolution.
• Work with a third-party utility manager to transfer and set up utility services.
• Accurately track property taxes and work with a third-party tax vendor to ensure timely payment.
• Manage COI (certificate of insurance) collection and distribution, and support quarterly reporting requirements.
• Review tenant rent and common area maintenance (CAM) charges to ensure accuracy.
• Support recurring rent payment, tax payment, insurance requirements, contractual obligations, and routine "run the business" property management responsibilities.
• Prepare and deliver timely, accurate operational and financial reports to stakeholders.
• Audit data input for new sites as they are entered into the portfolio database by a vendor.
• Draft, review, and obtain approval for standard legal notices, landlord-tenant communications, and ancillary legal documents, under the supervision of the Manager, Portfolio Management.
• Support lease administration workflow, including estoppels, SNDAs, access requests, and other routine matters.
• Support the management and reporting of critical dates, while coordinating with landlords on matters such as potential buyouts, early lease terminations, and other lease-related negotiations.
• Utilize AI tools to increase speed and accuracy on lease review, document drafting, and reporting tasks.
• Manage lease setup tasks in the project management system.
• Develop and maintain relationships with contractors, landlords, tenants and stakeholders.
• Other duties as assigned.

Requirements

• A Bachelor’s degree from an accredited undergraduate institution is preferred.
• 5+ years of experience in commercial property management, or equivalent combination of experience and education.
• Strong comprehension of lease/purchase agreement language, with the ability to interpret provisions and identify key obligations, rights, and risks.
• Self-starter; able to make good decisions and work independently with limited direction or supervision.
• Able to work in a fast-paced, results-driven, team-oriented environment with multiple deadlines, and adapt quickly to changing priorities.
• Able to think critically and take the initiative to develop and improve processes for the team.
• Able to identify opportunities and provide solutions.
• Able to comprehend Landlord vs Tenant responsibilities and enforce compliance.
• Experience with both lease administration tasks and property management functions.
• Strong team mentality; ability to productively work with varying personalities and experience levels to grow and develop the team.
• Proficient with Microsoft Office, G-Suite applications and AI resources, including Claude and Gemini.
• Familiar and comfortable with financial review and reporting.
• Enthusiasm and energy to contribute to and thrive in a dynamic, fast-paced atmosphere where roles continually adapt as the company evolves.