Property Manager

Key Responsibilities

• Direct the daily operations, daily maintenance and maintain the safety of the shopping center.
• Conduct regular property inspections and visitations with tenants.
• Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
• Coincide move-in for new tenants and move-out inspections for tenant vacating their space.
• Update and maintain property condition reports with respect to roofs, HVAC units, parking lot, etc.
• Obtain bids and manage capital improvement projects.
• Coincide tenant finish construction with tenant and contractors.
• Supply progress reports to corporate office on a regular basis.
• Supervise contractors and maintenance staff for services and repairs to property.
• Aid with the preparation of rent commencement letters, delivery notices, etc., for new tenants.
• Maintain a file of Certificates of Insurance for both tenants and vendors.
• Prepare new vendor contracts and manage renewals.
• Maintain a schedule of service contracts by property.
• Maintain and update a list of preferred vendors in each trade.
• Manage the recurring manual billings (water, sewer, electric, etc.).
• Coordinate collection efforts of accounts receivable. This will include the preparation of past due statements and correspondence with delinquent tenants.
• Review annual expense reconciliations and handle correspondence with tenants.

Health and Safety Management

• Ensure the property complies with local, state, and federal building and safety codes (such as OSHA).
• This includes overseeing fire safety systems, evacuation plans, and environmental health.

Requirements

• Five or more years’ previous experience in commercial property or facilities management.
• Commercial construction management expérience preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with Yardi accounting software is a plus.
• Must be able to prioritize multiple deadlines in an efficient manner.
• Able to work independently and collaboratively.
• Excellent organization skills.
• Strong verbal and written communication skills.
• Must be team oriented and possess an “upbeat / can-do” attitude.