Property Management Coordinator

Join a well-established commercial real estate firm in Greater Boston as a Property Management Coordinator supporting a busy multi-property portfolio. This is an in-office role with meaningful growth potential for someone who wants to build a long-term career in property management.

About the Role

• Great entry point into commercial real estate and property management with strong exposure to tenant relations, operations, and portfolio coordination
• Hands-on role with a lot of moving parts, ideal for someone who likes staying organized and being the go-to person
• Clear runway to grow by taking on more responsibility over time

Responsibilities

• Serve as a primary point of contact for tenants, providing timely and professional customer service
• Coordinate tenant requests and service needs, including tracking, dispatching, and following up on work orders
• Support tenant move-ins and move-outs, onboarding, welcome materials, access coordination, and tenant information updates
• Help plan and support tenant events and engagement initiatives, including vendor coordination and communications
• Support meetings by preparing agendas, taking notes, and tracking action items to completion
• Maintain accurate tenant and emergency contact lists, building information, manuals, templates, and property documentation
• Support vendor coordination, including scheduling work, tracking certificates of insurance, and maintaining contract records
• Assist with budgeting support and routine financial administration such as invoice processing and tenant billing support
• Conduct property walk-throughs as directed to identify maintenance, safety, and tenant experience opportunities
• Provide general administrative support to the property management team and complete other projects as assigned

Requirements

• Bachelor’s degree required
• 1 to 3 years of relevant real estate experience (this can include internships)
• Some experience in real estate is required, including internships
• Strong interest in building a career in property management and commercial real estate
• Excellent customer service and communication skills
• Highly organized, proactive, and dependable with strong follow-through
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Reliable transportation and comfort traveling locally between properties

Preferred Qualifications

• Prior experience in property management, tenant services, facilities coordination, or administrative operations
• Interest in sustainability initiatives or tracking operational metrics

Pay

$60,000 to $80,000 base salary plus 10-20% bonus potential

Benefits

• Insurance costs covered by company
• Dental and vision coverage
• 401k retirement plan
• Unlimited time off

Schedule

• In-office role with frequent local travel within roughly a 30-mile radius (mostly within Boston and Cambridge)