Property Management Coordinator

Title: Property Management Coordinator Location: Minneapolis, MN | Hybrid – onsite 1 day per week Job Type: Contract (6 months) Schedule: 25 hours per week Compensation: $24.00 - $33.00 per hour (W2) Industry: Retail About The Role Our client is a leading Fortune 50 retailer with a nationwide portfolio of stores, distribution facilities, and commercial properties. As part of a large-scale Property Management organization, the Property Management Coordinator will support capital improvement projects and operational programs that help maintain and enhance critical facilities across the enterprise. This role is ideal for a highly organized professional who enjoys coordinating projects, tracking financial and operational data, managing documentation, and collaborating with cross-functional stakeholders. The successful candidate will play a key role in ensuring projects remain organized, compliant, and on schedule while supporting overall property management operations. Job Description We are seeking a detail-oriented and proactive Property Management Coordinator to support capital projects and operational initiatives within a large property management organization. This position is responsible for project coordination, financial and operational tracking, purchase order administration, documentation management, and stakeholder communication across multiple programs. The ideal candidate possesses strong administrative and project coordination skills, is comfortable working with financial and operational data, and can independently investigate issues, identify discrepancies, and drive resolutions. Direct construction, plumbing, or technical trade experience is not required. Candidates with backgrounds in project coordination, facilities operations, property management, business operations, construction administration, or financial administration are encouraged to apply. Key Responsibilities Project & Capital Program Coordination Coordinate administrative activities across the lifecycle of capital improvement and facilities-related projects.Support project setup activities and review project documentation for completeness and accuracy.Track project milestones, action items, schedules, and deliverables.Coordinate project kickoff meetings and facilitate communication among stakeholders.Maintain project records, dashboards, templates, trackers, and reporting tools.Serve as an administrative liaison between contractors, vendors, and internal teams. Financial Tracking & Program Reporting Maintain financial records and support reconciliation of project and program data.Compare information across financial systems and tracking tools to identify inconsistencies or missing data.Investigate administrative and financial discrepancies and coordinate corrective actions.Prepare recurring reports, dashboards, and project status updates.Support annual capital planning activities and future program setup. Purchase Order & Work Order Administration Support purchase order creation, tracking, and status updates.Assist with work order administration and related system activities.Research billing, purchase order, and coding discrepancies.Maintain accurate documentation and financial records across multiple systems. Process Improvement & Documentation Develop and maintain standard operating procedures (SOPs), templates, and training materials.Identify opportunities to improve administrative workflows and program efficiency.Support process standardization initiatives across property management programs.Assist with documentation preparation for future projects and program cycles. Stakeholder & Vendor Coordination Partner with internal property management teams, vendors, and contractors.Support communications, issue resolution, and operational coordination efforts.Provide administrative support across related programs as needed.Ensure accurate documentation and continuity across multiple workstreams. Qualifications Required Qualifications 2-4 years of experience in program coordination, project administration, facilities operations, maintenance coordination, compliance administration, property management, or a related operational support role.Ability to manage multiple priorities independently within a part-time work schedule.Experience reviewing project documentation and identifying incomplete, inaccurate, or inconsistent information.Demonstrated ability to investigate administrative issues and coordinate resolutions with stakeholders.Experience maintaining project trackers, schedules, reports, and administrative workflows.Strong analytical and organizational skills with exceptional attention to detail.Experience working with spreadsheets, data tracking, reporting, and operational metrics.Proficiency with Microsoft Office Suite, particularly Excel and Outlook.Strong written and verbal communication skills.Ability to collaborate effectively with cross-functional teams, vendors, and contractors. Preferred Qualifications Experience supporting capital projects, facilities management programs, construction administration, or asset management initiatives.Experience with financial reconciliation, budget tracking, project reporting, or financial data validation.Familiarity with purchase orders, work orders, invoice processing, contractor administration, and general ledger coding.Experience using project management, ERP, procurement, or work-order management systems.Prior experience supporting large-scale corporate real estate, facilities, or property management operations. Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/. How To Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you! #BP.Indeed #ZR