Property Management Analyst

Responsibilities

• Process invoices accurately and in a timely manner to support accounts payable functions.
• Review, code, and track accounts payable transactions in alignment with established procedures.
• Conduct vendor research to identify suitable service providers and obtain competitive quotes.
• Cook up and manage files related to leases, contracts, vendor agreements, and property operations.
• Assist with tenant communications by responding to routine inquiries and providing timely updates.
• Serve as a point of contact for tenants, addressing basic questions and escalating issues when needed.
• Provide reception and customer service support, including greeting visitors and answering calls as required.
• Support property management teams with operational tasks such as scheduling, reporting, and follow-up activities.
• Aid with financial tasks, including basic reporting, tracking expenses, and supporting budget-related activities.
• Collaborate with internal teams to ensure smooth day-to-day operations of commercial real estate properties.

Requirements

• Experience with accounts payable and invoice processing, including at least 1–2 years of property management or closely related experience.
• Demonstrated financial acumen with strong attention to numerical accuracy and detail.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills for interacting with tenants, vendors, and internal teams.
• Proven customer service skills with a professional and responsive approach.
• Proficiency with MS Office applications, including tools for documentation, reporting, and communication.

Qualifications

• Experience in retail property management or commercial real estate environments.
• Comfort working with financial data, reports, and basic budgeting or expense tracking.
• Ability to build positive relationships with tenants, vendors, and colleagues.

Skills

• Accounts payable and invoice processing.
• Financial analysis and reporting.
• Vendor management and negotiation.
• Tenant relations and communication.
• Organizational and time management skills.
• Customer service and interpersonal skills.
• MS Office proficiency.

Benefits

• Medical, dental & vision coverage.
• Critical illness, accident, and hospital insurance.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions.
• Life insurance (voluntary life & AD&D for the employee and dependents).
• Short and long-term disability insurance.
• Health spending account (HSA).
• Transportation benefits.
• Employee assistance program.
• Time off/leave (PTO, vacation or sick leave).

Pay and Schedule

• The pay range for this position is $25.00 - $26.00/hr.
• This is a Contract position based out of Thousand Oaks, CA.
• The work involves frequent use of computers and MS Office applications, regular interaction with tenants and vendors by phone and email, and collaboration with property management teams to support property operations.

About the Role

The Property Management Analyst supports the daily operations of commercial real estate properties by delivering administrative, financial, and tenant support. This role manages invoicing and accounts payable activities, coordinates vendors and service providers, maintains property documentation, and assists with tenant communications. The analyst serves as a key point of contact for tenants and service partners while supporting the broader property management team with operational and financial tasks.