Property Control Specialist

About the role

The Property Control Specialist performs technical and operational duties associated with the intake, documentation, storage, security, transfer, and authorized disposition of property and evidence in the custody of the Police Department.

Responsibilities

• Receive, categorize, and store all incoming evidence and property, ensuring proper documentation and secure handling
• Ensure chain-of-custody integrity is maintained at all times
• Prepare evidence for transport to court, crime laboratories, or other authorized agencies; testify in court as necessary regarding handling and storage of evidence
• Operate property management software and information systems
• Conduct routine inventories, reconciliations, inspections, and purges of stored property and evidence; assist with scheduled audits and comprehensive inventories as directed
• Serve as an operational contact for property and evidence matters between the agency and other federal, state, and local law enforcement agencies
• Coordinate with officers, detectives, courts, and outside agencies regarding the status or release of evidence
• Handle biohazards, narcotics, firearms, and other potentially dangerous or sensitive materials in a safe and secure manner
• Facilitate release, return, destruction and/or disposal of property in accordance with established authorization procedures
• Maintain cleanliness and organization of all storage areas, including climate-controlled or restricted access areas
• Respond to internal and external inquiries about property and evidence matters
• Aid in updating and revising procedures to reflect changes in law, technology, or best practices
• Monitor supply and equipment needs; obtain or recommend property and evidence supplies and equipment in accordance with established purchasing authority
• Maintain current knowledge of federal, state, and local laws related to property/evidence management
• Provide property and evidence packaging instruction, orientation, and procedural guidance to department employees as assigned, using supervisor-approved procedures and manuals
• Promptly identify and report chain-of-custody discrepancies, security concerns, damaged or missing property, storage issues, and potential violations of law, policy, or procedure to the Property and Evidence Supervisor

Requirements

• General knowledge of laws, regulations, and procedures related to the receiving, processing, storing, releasing, and disposing of all found, recovered, and confiscated property and evidence while maintaining an unbroken chain of evidence
• Knowledge of law enforcement administrative policies and procedures, local police agencies, legal terminology, local government, and operations of City divisions
• Knowledge of Data Privacy Laws
• Ability to communicate clearly, both orally and in writing, with the public, employees, and others in an effective, tactful, and courteous manner
• Ability to develop and maintain effective working relationships with staff, other City department personnel, and the general public
• Ability to take responsibility for one's work by anticipating and planning workloads by being punctual, adaptable, and accountable in one's daily work assignments
• Ability to obtain International Association for Property and Evidence (IAPE) certification within one year
• Ability to work under pressure and conflicting demands

Qualifications

• High school diploma or equivalent
• Three years of customer service experience
• One year of experience in records management, law enforcement, inventory control, warehouse logistics, or evidence/property handling
• Valid driver’s license
• Work experience with computer applications such as MS Office (Word, Excel, PowerPoint)

Skills

• Knowledge of law enforcement administrative policies and procedures, local police agencies, legal terminology, local government, and operations of City divisions
• Knowledge of Data Privacy Laws
• Ability to communicate clearly, both orally and in writing, with the public, employees, and others in an effective, tactful, and courteous manner
• Ability to develop and maintain effective working relationships with staff, other City department personnel, and the general public
• Ability to take responsibility for one's work by anticipating and planning workloads by being punctual, adaptable, and accountable in one's daily work assignments
• Ability to obtain International Association for Property and Evidence (IAPE) certification within one year
• Ability to work under pressure and conflicting demands

Benefits

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program