Property Administrator
Westcore · San Diego, CA · 1 wk ago
HybridAdministrativeFull-time
CORE ROLES & RESPONSIBILITIES
- Code and manage property invoices using Yardi Payscan, including utility account management
- Service contract and purchase order management for portfolio
- Manage and track the status of current certificates of insurance for all tenants and vendors, including monitoring expiration dates to ensure that compliance is maintained
- Aid in property acquisitions and dispositions by preparing post-close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and estoppel preparation and tracking.
PRIMARY DUTIES
- Compose and distribute correspondence and memos relating to property services and operations
- Maintain tenant database in Yardi and other systems as needed
- Prepare vendor contracts for review and manage signature process using DocuSign
- Aid in managing the work order and property inspection platform (Yardi Facility Manager)
- Contribute to team efforts and assist assigned individuals/teams in special projects
- Aid in tenant move-in and move-out procedures
- Organize tenant appreciation events and gifts
- Aid with other special requests as needed
Accounts Payable/Receivable
- Code property invoices in Yardi Payscan
- Aid with Billing PO process
- Prepare monthly invoicing associated with tenant bill backs
- Work with vendors, utility providers and others providing service to ensure accurate billing
Property Transactions – Acquisition and Disposition
- Prepare notices associated with purchase or sale
- Prepare diligence materials associated with purchase or sale
- Aid with business license research and applications
DESIRED SKILLS AND EXPERIENCE
- Bachelor’s degree in Real Estate, Accounting, Economics or related field
- 2 to 4 years’ experience in the real estate industry
- Experience in industrial and/or office properties required
- Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications
- Excellent verbal, written, and organizational skills
- Ability to work in a fast-paced, collaborative, and results-driven environment