Property Administrator

About the role

Robert Half is seeking a highly organized and detail-oriented Property Administrator to support the day-to-day administrative operations of a property management team. This role is responsible for helping maintain tenant records, coordinating communications, assisting with leases and vendor documentation, and ensuring smooth office and property-related administrative processes. The ideal candidate is professional, customer-focused, and able to manage multiple priorities effectively.

Responsibilities

• Provide administrative support to property managers and leasing teams
• Maintain tenant, lease, and property records with a high degree of accuracy
• Assist with preparing lease documents, notices, and other property-related correspondence
• Respond to tenant inquiries and route maintenance or service requests appropriately
• Coordinate with vendors, contractors, and service providers on scheduling and documentation
• Track certificates of insurance, contracts, invoices, and compliance-related records
• Support rent roll updates, reporting, and basic data entry related to property operations
• Assist with move-in and move-out documentation and tenant onboarding processes
• Maintain organized electronic and physical filing systems
• Help prepare reports, meeting materials, and general office communications
• Perform additional administrative duties as assigned

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Previous experience in property management, real estate, office administration, or a related field preferred
• Legally authorized to work in the United States

Skills

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite; experience with property management software is a plus
• Strong attention to detail and accuracy
• Ability to handle confidential information professionally
• Customer service mindset and problem-solving ability

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals