Property Administrator

About the role

We are looking for a detail-oriented Property Administrator to support daily front office operations for a busy onsite team in Lake Buena Vista, Florida. This contract position with potential for a long-term opportunity is ideal for someone who enjoys balancing administrative coordination, clear communication, and document support in a fast-paced environment.

Responsibilities

• Welcome visitors and manage front desk activities to ensure an efficient and organized office experience throughout the day.
• Cook up incoming deliveries and package handling, making sure items are received, logged, and routed appropriately.
• Prepare and format project-related documents, including proposal materials and supporting sheets for the estimating team.
• Maintain existing bid tracking logs by entering updates in Excel and keeping records current and accurate.
• Handle day-to-day email and office correspondence with clear, timely, and effective communication.
• Use Microsoft Word, Outlook, Excel, and Adobe Acrobat to create, update, and distribute administrative and project documents.
• Support general office coordination by monitoring documentation workflows and helping teams stay aligned on active items.
• Follow the onsite schedule and provide dependable administrative coverage during standard business hours.
• Aid with bid-related documentation and evaluation support by organizing information for internal review and follow-up.

Requirements

• At least 2 years of experience in front desk, administrative, property administration, or office support roles.
• Proven ability to manage multiple administrative tasks while maintaining accuracy and professionalism.
• Experience working with bid documents, proposal preparation, or related project support materials.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe Acrobat for daily administrative work.
• Strong written communication skills, including handling email correspondence and routine business communications.
• Comfortable updating existing tracking logs and maintaining organized records without creating new reporting structures.
• Ability to work onsite in Lake Buena Vista, Florida during regular business hours.
• Strong attention to detail and a dependable approach to follow-through and task completion.

Qualifications

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Skills

• Microsoft Excel
• Outlook
• Adobe Acrobat

Benefits

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Pay

Compensation is commensurate with experience.

Schedule

Standard business hours are applicable.