Property Administrator

Choose a workplace that empowers your impact. Join a global workplace where employees thrive—one that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be—and deliver—your best. We are a leading global real estate investor, developer, and manager, combining our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers. Join us to accelerate your growth and development, prioritize wellness, build connections, and support the communities where we live and work.

About the role

The Property Administrator provides key support to the property management team with day-to-day operations, delivering outstanding service to tenants and customers. This role is integral in keeping the property running smoothly behind the scenes. You will support a best-in-class, multi-storey Class A / LEED Gold office tower spanning over 450,000 square feet in Boston. Reporting to the Property Manager at the site, this position will be a trusted partner to the property management, accounting, and leasing teams, and a professional first point of contact for tenants on account and administrative matters. If you take pride in precision, enjoy coordinating operations, and want to grow your career in commercial real estate, this is an excellent opportunity.

Responsibilities

Property Management / Operations

• Draft contracts, including vendor and consulting agreements for ongoing projects, ensuring compliance with company policies and procedures.
• Track and maintain property contracts to ensure recurring service agreements are up to date.
• Maintain tenant contacts, follow-up, and emergency response information.
• Monitor and maintain tenant and vendor certificates of insurance (COIs).
• Manage and track sustainability statistics for the property, including waste diversion, electrical, and water consumption.
• Assist the Marketing team with planning on-site events and promotions.
• Support Property Managers by producing, modifying, and distributing forms, spreadsheets, manuals, information packages, and other deliverables.
• Assist with scheduling contractor work (e.g., window washing) and coordinate with tenants.
• Maintain tenant communication and distribute all building memos and notices.
• Support the property management team with tenant move-ins and move-outs.

Accounts Receivable

• Maintain and manage the building work order system.
• Close out work orders in the web-based management system for tenant billbacks.

Accounts Payable

• Create purchase orders, code and process vendor invoices using required expense allocations, and ensure vendors are billed according to contracts, negotiated rates, and property budgets.
• Diligently review invoices and proactively reach out to vendors to resolve questionable or inaccurate billings.

Requirements

• 1-3 years of similar property administration/general office administration experience.
• Ability to manage priorities under pressure with careful attention to detail.
• Strong interpersonal and organizational skills, with demonstrated flexibility in managing multiple priorities and collaborating with diverse stakeholders.
• Proactive and solution-oriented, with a proven ability to take ownership of responsibilities and independently advance priorities.

Qualifications

• Post-secondary education with a focus in Accounting, Business, or Real Estate preferred.
• Prior experience with Accounts Payable/Accounts Receivable is considered an asset.
• Knowledge of property accounting systems including JD Edwards and Basware, and Angus Anywhere software platform is considered an asset; proficiency in adapting to new computer programs is key.
• Experience using Office applications including Word, Excel, Adobe, and Outlook.

Pay

The annualized base salary range for this position is $60,000 - $65,000 per year. You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans.