Project Support Specialist I

Responsibilities

• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
• Maintain project record keeping system; ensure that all records management/document practices are performed in accordance with requirements.
• Affirmatively assist with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost, and quality metrics are in line with the approved project plans.
• Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types, etc.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence. Ensure documents adhere to company formatting, revision, and quality standards.
• Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.
• Work in multiple EDMS
• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
• Operate copy machines and general office equipment.
• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc.

Qualifications

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail oriented and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel
• Must possess excellent communication and written skills.
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
• Must be able to maintain a professional attitude and work as a team member

PREFERRED QUALIFICATIONS

• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems.
• Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)

Physical Demands

• Employee will be required to communicate in person, via telephone, email, video chat and software systems.

Work Environment

• Employee will work in an office setting.

Benefits

• This position is eligible for participation in Zachry’s Total Employee Rewards Program, which includes medical, dental, vision, life insurance, disability coverage, and other ancillary benefits.
• This position is also eligible for participation in the 401(k) Retirement Savings Plan.