Project Subcontract Administrator - Houston, TX (Park Place)

About the role

This role independently performs a variety of subcontracting duties and responsibilities for projects involving high dollar, technically unique items or critical product lines. It may serve as the lead Subcontracts representative on smaller and/or less complex projects.

Responsibilities

• Aid in the development of Project Subcontracting Plans and Subcontract Procedures.
• Create and maintain Project Bidders Lists.
• Work with project schedulers to ensure timely subcontract awards.
• Clarify material and scope of work requirements with engineering and construction management.
• Prepare and submit Inquiry Packages (ITB) for Subcontract Management approval.
• Analyze all Commercial and Technical portions of the proposals process for complete Commercial/Technical Bid Evaluation.
• Discuss needs with subcontractors, review subcontractor's alternate suggestions, and make recommendations to project/construction management.
• Negotiate prices and terms directly with Subcontractors.
• Solicit quotations and develop cost information for proposals.
• Enter and distribute subcontracts and other subcontract documents.
• Solicit information from subcontractors regarding their capabilities and qualifications and ensure update of information in the supplier database.
• Assist with coordination efforts of Request for Information (RFI's) between subcontractor and technical services.
• Handle subcontractor cost and schedule impact sheets – validate with management guidance and oversight, implement change if applicable and approved.
• Develop and submittal of cost information for proposals, Requests for Information (RFI), Field Change Orders (FCO), etc.
• Solicit quotations and develop cost information for proposals in reference to budgetary requests, etc.
• Create bid tabulation forms and other subcontract documents.
• Obtain routine cost information for estimating purposes as requested.
• Control and audit (for compliance by others) of project files for project procedural compliance.
• Create and report forecasting trends to Subcontract Management.
• Control of subcontract document execution such as addendums, change order agreements and notice to proceed signatures.
• Mentor all subordinate levels of team staff.
• Host/Lead regular subcontractor meetings (daily, weekly).
• Assist with vendor related issues regarding commercial and field discrepancies with both project team and home office disciplines.

Qualifications and Experience

• Minimum of seven (7) years of related subcontracts experience.
• Proficiency in typing and standard Microsoft Office products.
• Ability to analyze commercial and technical proposals for bid evaluations.
• Strong negotiation skills for prices, terms, and schedules with subcontractors.
• Experience in developing and validating cost information for proposals, RFIs, and change orders.
• Skilled in soliciting quotations, analyzing bids, and selecting suppliers.
• Experience in subcontractor onboarding and ensuring compliance with safety, quality, and technical requirements.
• Proficiency in preparing and distributing subcontract documents, bid tabulations, and change orders.
• Ability to maintain and update supplier qualification databases.
• Experience in tracking costs, manhours, and forecasting trends.
• Ability to audit project files for procedural compliance.
• Ownership of subcontract logs (insurance, services, facilities) and ensuring accuracy.
• Leadership and communication skills, including mentoring junior staff and leading regular subcontractor meetings.
• Strong problem-solving skills for cost validation and vendor-related issues.
• Effective communication with engineering, construction management, and subcontractors.