Project Specialist II - Bus Operations

Qualifications

• Collects, analyzes, and evaluates data gathered from various projects and synthesizes the data into meaningful reports and presentations.
• Performs research and gathers information and/or data related to assigned projects.
• Updates logs, records, and databases with data gathered for analysis according to record-keeping practices.
• Creates detailed and concise presentations and reports based on analysis performed and provides reports to management.
• Provides project management functions for Bus Operations.
• Initiates, organizes, and coordinates various projects, special assignments, and support activities as assigned.
• Produces complex correspondences, reports, and presentations using software for work processing, spreadsheets, and graphics.
• Executes project management strategies and functions, and works closely with other departments, as directed, related to special projects and initiatives.
• Manages and administers special functions exclusive to the department.
• Assists in developing and administering programs, procedures, goals and objectives.
• Develops methods to improve workflow and processes.
• Prepares and approves payroll information for department employees.
• Prepares and processes paperwork and submits to payroll as needed.
• Maintains and provides information to assist in resolving payroll disputes.
• Ensures payroll information meets guidelines as outlined in collective bargaining agreements.
• Provides administrative support when necessary.
• Aids in the development and implementation of tools, programs, and procedures with the goal of improving communication and workflow within the department.
• Analyzes and evaluates department work flows and devises and evaluates new methods, tools, and/or processes.
• Aids in maintaining department documents, reports, and systems as assigned.
• Updates department records to ensure accurate information is maintained.
• Aids in maintaining various computer systems as utilized by department.
• Prepares and processes documents and reports relating to department personnel and distributes copies as needed.
• Performs related duties as assigned, including duties of Administration Manager during periods of absence.

Management Responsibilities

• Reporting to this position may include the following jobs:

Job Title: None

CHALLENGES: Organizing and analyzing data from numerous and diverse sources. Monitoring budgets against actual financial activities.

Education/Experience Requirements

• Bachelor’s degree in Business Administration or a related field, plus three (3) years of experience in an administrative position that includes project management, budget management, report preparation, and/or data analysis functions, or an equivalent combination of education and experience relating to this position.

Physical Requirements

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

Work Conditions

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Personal computer and related software.