Project Specialist

Project Specialist

The Project Specialist position at Park Hotels & Resorts is responsible for and will include, but not limited to:

• Project Coordination Support: ongoing project coordination activities, including vendor communication, training sessions, and general administrative support.
• Ensure adherence to departmental policies, procedures, and internal controls.
• Aid in providing project data and updates to internal and external stakeholders as needed.
• Support project closeout activities.

Contract Administration

Assist with reviewing, preparing, and processing standard and nonstandard contractual agreements.

• Identify and resolve contract discrepancies or issues.
• Maintain contract status by tracking agreements from initiation through full execution and proactively following up on any aging or outstanding contracts to minimize processing time.

Vendor & Invoice Management

• Initiate and support new vendor onboarding, verification, and compliance documentation.
• Monitor and update vendor compliance documentation.
• Review and route invoices for processing, ensuring accuracy and alignment with project requirements.
• Absorb tracking and coordinating items such as sales use tax, quarterly accruals, COIs, and other compliance materials.

Data & System Management

• Maintain accurate project data within internal systems and tools (e.g., Intellect).
• Support monthly updates to financials, forecasts, and project information.
• Absorb creating new project setups, funding requests, and required documentation.

Reporting & Documentation

• Organize and maintain project files, reports, and closeout documentation records.
• Manage tracking logs for administrative tasks, submissions, and required documentation.
• Absorb the preparation of reports, summaries, and data requests for internal stakeholders.

Qualifications

• Highschool Diploma/GED
• 2-3 years related experience
• Strong Proficiency with Excel, Microsoft Office and general competence in project management systems.
• Excellent written and verbal communication.
• Strong interpersonal skills and ability to collaborate with internal teams and external partners.
• Proven excellent analytical and organizational skills.
• Proficiency in analyzing and interpreting contractual documents.
• Flexibility and ability to adapt to a changing work environment.
• A general understanding of design, construction, or capital project processes is beneficial and preferred.
• Ability to travel occasionally.

Additional Qualifications

• Construction knowledge and contract administration preferred.
• Hospitality project experience is a plus.
• Bachelor's Degree
• 3-5 years related experience
• 2 + years of management/supervisory experience