Project Specialist

Job Summary

Location: 100% onsite at Trivium Cable Plant, Newton, NC, 28658

Department: Project Management / Operations

Schedule: Mon–Fri, 8am–5pm

Role Impact & Expectations

The Project Specialist III is integral to supporting project success by providing comprehensive administrative, coordination, and procurement assistance throughout the project lifecycle. This role ensures projects remain on schedule, within scope, and budget by supporting documentation, resource onboarding, communication, and inventory management. The position requires a detail-oriented, proactive professional who excels at multitasking, collaboration, and project support.

Key Responsibilities

• Deliver high-level administrative support to Project Managers and project teams
• Coordinate project scheduling, meetings, interviews, and task tracking
• Support interview arrangements and communications with recruiting agents
• Manage procurement processes: order entry, tracking, vendor coordination, invoice resolution
• Track project budgets, expenses, and provide regular updates
• Maintain project records, documentation, presentations, and contracts
• Prepare meeting agendas, take minutes, and ensure follow-up on action items
• Monitor project timelines, identify risks or delays, and communicate updates to stakeholders
• Maintain compliance with company policies and project standards
• Manage filing systems and ensure version control on documentation
• Handle confidential information with strict professionalism
• Perform additional administrative duties as assigned

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Project Management, or related field (required)
• Minimum 3 years experience supporting Project Managers and procurement
• Proficiency in Microsoft Office Suite
• Familiarity with project management tools (MS Project, Asana, Jira, etc.)
• Strong organizational, multitasking, and communication skills
• Attention to detail and accuracy
• Ability to collaborate in fast-paced, team-oriented environments

Preferred Qualifications

• Project Management Certification (PMP, CAPM, PRINCE2 Foundation, PMC)
• ERP experience (SAP or similar)
• Knowledge of basic budgeting and financial tracking
• Experience in engineering or corporate project environments
• Customer service and basic HR support experience

Recruiter Insights

• Highly sought-after role for candidates experienced in project support and procurement
• PM certification and ERP experience are competitive differentiators
• 100% onsite role with regular business hours enhances team collaboration and project visibility
• Exposure to a collaborative environment supporting multiple project managers and technical teams
• Opportunity to work in a stable, office-based setting with potential for light travel and occasional overtime

Candidate Insights

• Gain hands-on experience supporting complex projects in a dynamic operational environment
• Opportunity to work closely with experienced Project Managers and cross-functional teams
• Enhance career development through exposure to procurement, project documentation, and vendor management
• Preferred qualifications (PM certifications, ERP experience) can set you apart, but are not mandatory
• Competitive compensation and benefits in a structured, onsite corporate setting

This role offers a strong platform for professionals seeking to advance their project coordination and administrative skills within a robust project management environment.