Project Specialist

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

Responsibilities

• Set up and maintain project files to include essential documentation such as purchase orders, variation orders, change orders, payment milestones, meeting minutes, and action items.
• Assist with the entry of contract and milestones for billing and invoicing.
• Coordinate with accounting to establish Contract and Project ID.
• Gather documentation for kick-off milestones and work with accounting to invoice customers.
• Prepare weekly activity reports, WIP reports, and Purchase commitment reports.
• Prepare cost reports for Project Managers.
• Reconcile differences in cost to budget by working with various departments to resolve.
• Coordinate project activities with clients, contractors, and internal functional organizations.
• Compile data, prepare purchase requisitions, and maintain reporting requirements.
• Work with other departments to finalize shipment of goods, including shipping documents and physical inventory of parts prior to shipping to clients as required.

Requirements

• Bachelor's degree in Accounting, Business Management, Operations Management, Project Management, Psychology, or Human Resources from an accredited university. Equivalent education and experience may be considered.
• Proficient in Microsoft Office 365, specifically Word, Excel, PowerPoint, Teams, and SharePoint.
• Must be able to pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access.

Qualifications

• Knowledge of PeopleSoft desired.
• Experience with coordinating or supervising complex organizational systems or projects preferred.

Working Conditions

Almost exclusively indoors during the day and occasionally at night. Occasional exposure to airborne dust in the workplace. Work surface is stable (flat).

Benefits

We offer a comprehensive and competitive benefits package. Employee benefits vary by role but may include:

• Health and Wellness, Mental Health
• Retirement Savings
• Life and Disability
• Paid Maternity and Parental Leave
• Paid Time Off
• Tuition Reimbursement
• Employee Assistance Program