Project Specialist

About the role

Oak Ridge National Laboratory (ORNL) is seeking a Project Specialist to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing.

Major Duties/Responsibilities

• Assist Program Managers with entering, processing, and closing procurements.
• Assist Program Managers with reporting.
• Assist Program Managers with hosting meetings, conferences, reviews, and workshops.
• Assist Program Managers in hosting guests.
• Assist Program Managers in tracking scope, schedule, and costs.
• Assist Program Managers in responding to urgent requests from sponsor and management.
• Assist Program Managers in tracking invoices.
• Assist Program Managers in processing and coordinating interns.
• Assist Program Managers in obtaining approvals for document release.
• Assist Program Managers in national conference planning, attendance, and representation.
• Contribute to drafting and continuous improvement in work processes.
• Work with the entire DMPO team to deliver excellent and timely responses, resources, and support.
• Carefully coordinate the MTA request submission and tracking process.
• Carefully coordinate the NDA request submission and tracking process.
• Carefully coordinate with Administrative Professionals as needed.
• Responsible for compliance with ORNL plans, policies, procedures, and requirements.
• Maintain detailed and accurate records.
• Document progress on tasks and update Program Managers regularly.
• Aid Program Managers with balancing accounts.

Qualifications

• A BS degree is required. Accounting, Finance or Business is preferred.
• Possess excellent interpersonal, analytical, oral, and written communication skills, outstanding computer skills, and valuable organization skills.
• Possess advanced familiarity with CBI research technical terminology and knowledge of ORNL organizations, operations, procedures, and systems.
• Handle business-sensitive information and materials in an ethical manner.
• Possess an advanced level of knowledge in office computer systems and software applications (e.g., Outlook, Excel, Word, PowerPoint, Adobe Acrobat).
• Demonstrate attentiveness to detail and possess proven editing and writing skills.
• Independently set priorities to accomplish multiple tasks in a fast-paced environment.
• Have proven ability to work independently, in a team, and with a diverse staff.

Special Requirements

• This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.