Project Service Coordinator

Join our Engineering Department as a Project Service Coordinator and power your future with Qualus. This role focuses on coordinating various activities to ensure the successful completion of operational projects, including subcontractors and project materials/logistics. You may work independently or support Project Managers, Field Service Managers, or Support Specialists on client projects.

Responsibilities

• Supports Project Managers, Operations Leaders, and other Team Leaders with monitoring and controls of project scope, schedule, and budget plans.
• Serves as a subject matter expert for the ERP system and processes/procedures relative to Operations.
• Performs and/or supports project resource planning and scheduling as needed.
• Supports and assists in the contract management process.
• Enters Orders/Jobs into the production system, updating status, dates, shipping, and other pertinent information.
• Coordinates customer billing; prepares invoices and processes them in a timely fashion.
• Ensures time and expense charges to projects are accurate and conform to Qualus standards, policy, and client contracts.
• Ensures accurate creation of new project setups in the ERP System.
• Ensures thorough and accurate project closeout.
• Assists in the change order process and submittal, and communicates status.
• Processes customer POs as directed, ensuring alignment of scope expectations.
• Coordinates material procurement and generates purchase orders; confirms material orders and pricing meet purchase requisitions.
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors).
• Monitors and reports project status to Project Managers, Directors, Account Managers, and other stakeholders as required.
• Provides AR & AP support and monthly invoicing review.
• Controls production log for the location and leads production meetings.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or equivalent degree with a minimum of 2 years of experience; OR
• Associate’s degree with a minimum of 4 years of experience; OR
• High school diploma with a minimum of 6 years of experience.
• Experience in project coordination, budget/accounting coordination, financial management, tracking & analysis, and application of operational reports.
• Experience in project management and/or operations management, or related industry experience.
• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (e.g., Microsoft Project, Primavera, Deltek).
• Proficient with MS Office tools (Word, Excel, Outlook) and ability to manage and analyze large quantities of data.
• Knowledge of both theoretical and practical aspects of project management.
• Experience with subcontractor management and/or procurement, technical projects, and/or field construction operations.
• Experience with conflict management, risk management, and change management.

Benefits

• Medical, Dental, and Vision insurance.
• Life Insurance, Short and Long-Term Disability.
• 401(k) match.
• Flexible Spending Accounts.
• Employee Assistance Program (EAP).
• Parental Leave.
• Paid time off and Holidays.

Pay

The final salary for this role may vary based on relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs. The range provided in this posting may be subject to change for business purposes.

About Qualus

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation. We specialize in grid modernization, resiliency, security, and sustainability. Our firm partners with utilities, commercial, industrial, data center, and government clients, as well as renewable and energy storage developers. We offer comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency, and specialized field services. Qualus also provides software and technology-enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. With over 2,000 professionals, Qualus has offices throughout the U.S. and Canada.