Project Service Coordinator

Responsibilities

• Supports Project Managers, Operations Leaders, and other Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Process customer PO's as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Perform other duties as assigned

Minimum Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field and 2+ years of relevant experience; OR Associate degree and 4+ years of relevant experience; OR High School Diploma/GED and 6+ years of relevant experience
• Experience with project coordination, budget tracking, financial reporting, cost analysis, and operational reporting
• Experience supporting project management, operations management, or related business functions
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
• Ability to organize, analyze, and manage large volumes of data with a high degree of accuracy
• Working knowledge of project management principles and project lifecycle processes
• Strong organizational, analytical, and problem-solving skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.