Project Manager (supporting the Air Force Research Lab)

Responsibilities

• Serve as the primary day-to-day point of contact for customers and internal stakeholders regarding project status, progress, and issues.
• Ensure clear and timely communication between vendors, customers, teammates, and associated projects.
• Review and interpret project requirements and translate them into organized, actionable plans.
• Build and maintain an up-to-date project requirements list throughout the project lifecycle.
• Track and report weekly project costs to contract management and customer stakeholders, ensuring transparency and alignment with budget expectations.
• Maintain detailed and accurate project documentation, including schedules, requirements, status reports, and organized digital files.
• Consolidate data from multiple sources into a centralized database or tracking system.
• Review and monitor project schedules with a focus on achieving milestones and identifying potential risks or delays.
• Support resource coordination and ensure staffing and material needs align with project demands.
• Plan, organize, and lead recurring project meetings to gather updates, identify challenges, and maintain momentum.
• Communicate project accomplishments and major milestones to contract management and leadership.

Requirements

• Intermediate proficiency with Microsoft Excel.
• Experience in managing project finance.
• Great customer service skills and ability to communicate project status and understand deadlines.
• Able to present, both online and live in-person, to anywhere from 2 to 300 people.
• Able to manage a defined schedule and communicate any deviations.
• Prompt and steady attendance is vital to the success of this position.
• Strong computer skills, including the ability to set up equipment for presentations and troubleshoot basic technical issues independently.
• A valid CA driver's license.
• Able to obtain a DOD Secret Clearance.

Qualifications

• Bachelor’s Degree and 5-7 years relevant experience in executive assistance, office administration, project management, etc., or an equivalent combination of education and experience.
• Completion of Technical Courses (i.e. Excel, MS Project, Agile/Scrum, Contract Management or similar subjects).

Skills

Intermediate proficiency with Microsoft Excel.

Experience in managing project finance.

Ability to communicate effectively with customers and internal stakeholders.

Ability to present and communicate project status to various audiences.

Ability to manage and track project schedules and budgets.

Strong organizational and attention to detail skills.

Ability to manage resources and coordinate project teams.

Ability to lead and facilitate project meetings.

Ability to handle multiple tasks and prioritize accordingly.

Ability to troubleshoot basic technical issues independently.

Valid CA driver's license.

Ability to obtain a DOD Secret Clearance.

Benefits

• Competitive pay and benefits packages.
• Health care, dental, vision, life insurance.
• 401(k).
• Education assistance.
• Paid time off including PTO, holidays, and any other paid leave required by law.