Project Manager – Specifications

Essential Responsibilities

• Collaborate with Project Managers and Design Teams to develop, coordinate, and maintain project specifications across multiple projects.
• Serve as the firm’s primary resource for materials, products, assemblies, vendors, emerging technologies, product reps and contacts.
• Lead the preparation of draft and final specifications, including updates and change bulletins, throughout the project lifecycle.
• Support quality control efforts by verifying that specifications are accurate, coordinated, and properly implemented in project documents.
• Develop and maintain firmwide standards for our different project types and client-specific standards. Assist in preparing Outline Specifications or Design Criteria Manuals (DCMs) with client-specific requirements.
• Act as a key point of contact for vendors, product representatives, and technical presentations, including evaluating new and emerging technologies.
• Aid the design team during construction administration as a resource for RFIs, reviewing submittals, and evaluating substitution requests.
• Participate in key project meetings (e.g., pre-installation or complex assembly discussions) to provide technical expertise and support.
• Maintain documentation of specification updates, revisions, and historical product decisions.
• Utilize and support specification and documentation tools such as SpecLink, Bluebeam, and integration with Revit/ACC.

Qualifications

• Bachelor’s degree in Architecture
• 10+ years of experience in architecture, with a strong focus on specifications, technical design, or project management
• Professional licensure (Registered Architect preferred)
• Deep knowledge of building materials, systems, assemblies, and construction methods
• Strong understanding of CSI MasterFormat and specification development processes
• Experience collaborating across multiple project teams in a fast-paced, deadline-driven environment
• Proven ability to support quality control and ensure consistency across project documentation
• Experience with construction administration, including RFIs, submittals, and substitution reviews
• Proficiency in specification and documentation tools such as SpecLink and Bluebeam; familiarity with Revit/ACC integration is a plus
• Strong communication and organizational skills, with the ability to serve as a trusted technical resource for internal teams and external partners
• Active involvement or interest in industry organizations such as CSI, ACI, or TCA