Project Manager, Facilities Project Management

Under general supervision, plan, design, coordinate and manage various construction and building renovation projects for the University of Maryland Medical System. Fulfillment of the job duties requires the employee to have access to medication storage areas.

Responsibilities

• Oversees, manages and directs design and construction projects valued up to $10 million, ensuring projects run according to schedule, meet financial objectives, are cost effective, and meet organizational goals.
• Facilitates and guides project development through customer coordination and the design process, including:
  • Meeting with customers to develop project scope and design.
  • Hiring architects when necessary.
  • Ensuring work is constructed through in-house personnel, contractors, or a combination of both.
  • Monitoring schedules to ensure work is performed in accordance with schedule commitments.
• Conducts field investigations to ensure project specifications and code requirements are met.
• Develops capital project scopes and budgets.
• Manages relocation efforts to clear project space.
• Works with users to resolve problems regarding keys, signs, telephone transfers, and warranty issues.
• Manages design and construction efforts through contractors and consultants, including:
  • Overseeing and ensuring successful and effective field work, field changes, contracts, change orders, bonds, schedules, and applications for payments.
  • Managing outages for hospital utilities, insurance certificates, progress meetings, equipment installations, and related issues.
• Develops and administers capital budgets for design and construction services, including controls and initiatives to ensure cost-effective management to budget.
• Develops and maintains project expense reporting systems that accurately reflect anticipated expenditures and variances.
• Prepares and provides project status reports, project schedules, and cash flow analyses as needed.
• Communicates with the Director of Planning & Design, Sr. Project Manager, consultants, skilled tradesmen, and medical or administrative support staff to maintain schedule, resolve conflicts, and obtain information for successful project completion.
• Closes out projects at completion, including termination of finances, operating and maintenance materials inspections.
• Ensures proper documentation of construction activities, budget/expenditure analysis, and reporting.
• Communicates regularly with allied health consultants, skilled tradesmen, medical, and administrative support staff to maintain schedule, resolve problems, and obtain necessary information.
• Develops and maintains a project documentation system, including as-built drawings, operation and maintenance manuals, and shop drawing logs.
• Works with consultants and Medical Systems personnel to develop documentation consistent with project objectives and budget.
• Advises and consults with users and occupants affected or inconvenienced by construction or renovation.
• Coordinates and manages the activities of Design and Construction contractors in accordance with procurement policies, procedures, and industry standards.
• Provides interpretation of plans and specifications and serves as contract liaison with architect/engineer/real estate consultants and vendors.
• Bids contracts and negotiates prices with contractors to perform work within budget limitations for the lowest fair and reasonable price.
• Negotiates value of work for progress payments and processes and approves invoices for payments.
• Evaluates contractor/vendor performance and provides constructive feedback.
• Evaluates contractor/vendor proposals and processes and approves change orders as necessary.
• Manages and provides guidance and direction to staff to ensure accurate and timely production of work and efficient operations.
• Coordinates functions and activities to achieve department objectives and comply with regulatory requirements.
• Performs departmental training, evaluation, discipline, and performance reviews.
• Initiates and recommends personnel actions such as merit increases, transfers, disciplinary actions, and terminations.
• Coordinates performance management with other senior staff to ensure fairness, equity, and financial guidelines for merit increases.
• Promotes positive employee relations and resolves departmental problems.
• Promotes intradepartmental communication and cooperation.
• Participates in continuing education for department staff.
• Promotes and encourages professional growth and development through attendance at in-services, workshops, and seminars.
• Maintains quality standards by staying current on regulations, standards, and The Joint Commission requirements.
• Offers technical guidance, suggestions, and expertise to the project team.

Requirements

• Bachelor’s Degree in architecture, engineering, or a related field, or a combination of education and applicable work experience.
• Five years of experience in architecture, engineering, or construction management.

Skills

• Demonstrated knowledge of architectural design concepts, general engineering concepts, and construction.
• Demonstrated ability to operate and use a personal computer to enhance daily job requirements.
• Effective team leadership, supervisory, and team-building skills.
• Ability to work effectively in a stressful work environment.
• Highly effective written and verbal communication skills for interacting with architects, engineers, UMMS staff, and contractors, as well as for accurate project documentation.