Project Manager Exhibits

About the role

The Project Manager – Exhibits at The Freeman Company is responsible for applying intermediate industry knowledge to communicate and harmonize client production requirements from sales, improving efficiencies, controlling costs, and providing a seamless flow of information. This position supports the AV Exhibits group under the Growth (Sales) team and works on a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week.

Essential Duties & Responsibilities

• Provides budgetary support during RFP process
• Provides technical advice and assists sales in the budgetary and developmental process of shows
• Participates in site surveys as needed to ensure proper planning of events
• Participates in the planning and implementation of operational activities for assigned events
• Attends weekly operations meetings & provides event information input
• Creates/reviews CAD designs within Company standards to ensure proper execution of the event
• Works within operations to ensure completion of production documentation, assess labor calls, and define equipment requirements
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Reviews equipment requirements to determine personnel and labor schedules
• Determines staffing needs and ensures that all labor requirements are submitted to the proper departments and/or labor sources
• Supervises show site operational functions to ensure they are performed in a timely and cost effective manner
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Maintains daily contact with on-site staff documenting changes & updates as required
• Aids in the scheduling and coordination of trucking arrangements
• Schedules and conducts event debrief meetings
• Counsels post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Compiles and produces post show reports
• Performs other duties as assigned

Qualifications

• Bachelor’s degree in related field of study and/or equivalent work experience
• 5+ years of progressive experience in live event or exhibit production, leading complex projects from concept through on-site execution
• Strong working knowledge of AV systems, rigging, lighting, exhibit fabrication, and show-site logistics
• Proven experience partnering with Sales, creative, and operations teams to validate scope, feasibility, and production strategy
• Excellent customer service skills
• Software/Systems experience in Salesforce, Workfront, Vectorworks, and Adobe Creative Suite a plus
• Working knowledge of Microsoft Office Suite and Internet applications
• Strong drive for personal growth and commitment to succeed
• Demonstrated proficiency in accuracy and ability to prioritize
• Excellent verbal communication skills required

What We Offer

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Benefits

• Diversity Commitment