Project Manager/Coordinator

Department: Industry & Facilities, Industrial Inspections

About the role

You will schedule industrial inspections for new CAPEX projects in the oil and gas sector, implement a QA/QC program with Directors, and act as the primary contact for field inspectors on job-related issues. Inspection projects may include materials for offshore platforms or refineries. Must live in the Houston area.

Responsibilities

• Manage detailed inspection schedules for raw materials and finished products used in offshore platforms, refinery construction, and other oil and gas projects.
• Oversee internal and external field technicians/inspectors via a web-based project management system, including availability, locations, qualifications, and skillsets.
• Coordinate with suppliers, manufacturers, and inspectors to ensure timely execution of inspections.
• Adjust schedules to accommodate project changes while maintaining compliance with specifications, industry standards, and regulations.
• Communicate with clients and stakeholders to ensure adequate inspector coverage (geographic and skill-based) and analyze operational capacity for pipeline projects.
• Serve as liaison between operational leadership, field inspectors, clients, and representatives to meet customer requirements.
• Collaborate with global BV offices to schedule inspections of materials and finished products internationally.
• Ensure field inspectors meet client reporting and accountability expectations.
• Monitor and track inspection progress to adhere to timelines and milestones.
• Maintain a centralized tracking system for real-time updates on inspection status.
• Identify and address potential delays or issues impacting project schedules.
• Liaise with vendors and suppliers to communicate schedules and ensure adherence to quality requirements.
• Facilitate resolution of quality issues with suppliers, documenting corrective actions.
• Maintain comprehensive records of inspection activities, including reports, test results, and certifications.
• Prepare and present detailed reports on inspection status to project management and clients.
• Ensure proper archiving and retrieval of documentation.
• Provide regular updates and progress reports to project managers and stakeholders.
• Align inspection activities with overall project goals.
• Validate and approve inspectors’ timesheets, expenses, and subcontractor invoices.
• Collaborate with accounting to ensure accurate recording of inspection-related expenses.
• Assist in budget preparation and cost tracking for inspection activities.
• Review and approve invoices for inspection services, ensuring alignment with POs and contracts.

Requirements

• Bachelor’s degree in a related field preferred; minimum of three years of relevant experience required.
• Previous experience in people scheduling and project scheduling, preferably in construction, engineering, or oil and gas.
• Must live in the Houston area.
• Proficiency in written and verbal communication, with the ability to articulate complex information clearly.
• Strong reasoning, problem-solving, and critical-thinking skills.
• Proficiency in computer operations and project management software.
• Time management, active listening, and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Adaptability to remote work with reliable cell phone and internet service.
• Strong organizational skills and attention to detail.
• Proficiency in office software and computerized scheduling tools.