Project Manager

About the role

The Departments of Psychology and Neurology are seeking a Project Manager. The role involves coordinating multi-site research operations, supporting experiment design, execution, and analysis, and ensuring compliant, high-quality data and efficient project workflows.

Responsibilities

• Coordinate multi-site planning and execution: align timelines, deliverables, milestones, and risks across partner institutions; maintain shared documentation and status dashboards.
• Organize cross-site meetings and communication cadences; serve as the primary point of contact within the lab and with collaborating hospitals, imaging centers, and administrative offices.
• Schedule testing and scanning sessions; coordinate facilities and equipment; manage calendars for clinical and lab-based data collection.
• Recruit, screen, consent, and debrief pediatric participants and their families; ensure compassionate, clear communication and protocol adherence.
• Oversee data acquisition for OPM-MEG, EEG, and sEEG sessions; implement data quality checks and troubleshoot issues to minimize unusable data.
• Support study design and experimental workflows, including computer-based testing; assist with stimuli preparation, task implementation, and pilot coordination.
• Track IRB submissions, amendments, and continuing reviews with guidance from the PI; maintain compliant, audit-ready records and support HIPAA-compliant workflows.
• Manage research data logistics: organization, documentation, preprocessing coordination, backup, secure storage, and sharing in line with policy and data-use agreements.
• Prepare project updates and reports for the funding agency; contribute content to progress reports and assist with grant-related documentation.
• Handle administrative operations: assemble purchase orders, process reimbursements, track expenditures, maintain inventory, and arrange repairs/shipping.
• Book spaces for meetings, testing, and events; coordinate lab meetings, seminars, visitor schedules; maintain the lab calendar.
• Career development and maintenance of experiment-control code and data-processing pipelines (e.g., Python) alongside researchers; ensure reproducible workflows and version-controlled repositories.
• Develop and update standard operating procedures (SOPs) for sessions, data management, and equipment use; train team members on protocols and QA processes.
• Manage basic IT coordination: software installation requests, license tracking, user account setup, and access to computing resources.
• Ensure participant safety and confidentiality; maintain secure handling of consent forms and sensitive data.
• Use task-management tools (e.g., Trello or similar) and communication platforms (e.g., Slack) to monitor progress, surface risks, and provide regular updates to the PI and stakeholders.
• Perform other duties that support efficient, compliant, and collaborative project operations.

Qualifications

• Education & Experience: Bachelor degree in an applicable STEM related field, or combination of education and relevant experience in an applicable cognitive sciences.
• Knowledge, Skills And Abilities: General understanding of scientific theory and methods, typically gained through completion of an undergraduate degree in a related field. Proficiency with Google Workspace and Microsoft Office; comfortable using Slack and Trello (or similar tools) for coordination and tracking. Ability to work under deadlines with general guidance; strong initiative and problem-solving skills. Excellent organizational skills, including scheduling, task management, and record keeping; attention to detail and protocol adherence. Effective oral and written communication skills; experience working collaboratively with cross-functional teams.
• Preferred Requirements Include: Experience coordinating multi-site research or clinical projects, ideally in pediatric settings. Familiarity with neuroimaging and neuroscience workflows (OPM-MEG, EEG, sEEG) and data quality assurance practices. Experience managing IRB submissions, amendments, continuing reviews, and supporting HIPAA-compliant processes. Stakeholder management across clinicians, researchers, and external collaborators; comfort facilitating meetings and resolving issues. Knowledge of Python or similar tools for coordinating data-processing workflows (familiarity is a plus; direct coding not required). Project management or clinical research certifications (e.g., PMP, CAPM, SOCRA, ACRP) are a plus. Excellent interpersonal skills.

Physical Requirements

Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

Working Conditions

Occasional evening and weekend hours. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Specifics about the rewards package for this position may be discussed during the hiring process.

Pay Range

$100,023 to $124,516 per annum.