Project Manager Assistant - Laboratories

Onterris is a leading global environmental solutions company that builds careers grounded in purpose, responsibility, and real‑world impact. Our scientists, engineers, field teams, consultants, and professionals collaborate across disciplines and geographies to guide industries and governments, ensuring communities and environments thrive.

About the role

As a Project Manager Assistant in our Richmond, VA lab, you’ll support the coordination and administrative management of environmental laboratory projects by assisting with sample intake, documentation review, and communication with clients and internal teams. This role ensures accuracy, compliance, and timely processing of project information from sample receipt through reporting, contributing to efficient workflow and high‑quality client service. The PMA will also support the sample receiving department as needed.

Responsibilities

• Sample & Documentation Management: Assist with login, tracking, storage, and verification of client samples; review and verify chains of custody (COCs) for completeness and accuracy; identify discrepancies or missing information and notify clients or internal staff; ensure proper documentation and recordkeeping in LIMS or related systems; maintain sample storage organization and chain‑of‑custody integrity.
• Project Coordination Support: Provide administrative support to Project Managers on assigned projects; assist with scheduling, tracking deadlines, and monitoring project progress; compile project documentation and maintain project files; support preparation of reports, data packages, and client deliverables; coordinate communication between laboratory departments as needed.
• Client Communication: Notify clients of sample discrepancies, clarifications, or required corrections; respond to routine client inquiries regarding sample status or documentation; escalate complex issues to Project Managers.
• Quality & Compliance: Follow laboratory QA/QC procedures and regulatory requirements; ensure documentation aligns with accreditation and compliance standards; participate in internal audits or process‑improvement efforts.

Requirements

• Associate or Bachelor’s degree in Environmental Science, Chemistry, Biology, or a related field preferred.
• Previous laboratory, sample receiving, or administrative coordination experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Effective written and verbal communication.
• Proficiency with Microsoft Office and data‑management systems (LIMS experience a plus).
• Understanding of environmental laboratory workflow is beneficial.

Physical and environmental requirements include sitting, standing, walking, overhead lifting of over 10 pounds, work in an office environment, and occasional exposure to hot and cold conditions. Reasonable accommodations are available as required.

Pay

$20.00 to $26.00, commensurate with experience, skills, and geographic location.

Schedule

10:30 AM – 7:00 PM, Monday through Friday, with occasional overtime.