Project Manager Assistant - Construction

About the role

The Project Manager Assistant will work hand in hand with the Project Manager to offer support and organization to ongoing projects. The role involves monitoring project plans, schedules, work hours, budgets, and expenditures, and ensuring that project deadlines are met in a timely manner.

Responsibilities

• Cooperate and communicate effectively with the Project Manager and other team members.
• Prepare, schedule, coordinate, and monitor weekly updates.
• Manage workload distribution and monitor customer delivery and job installation progress.
• Review and upload test results with Testing Administrator (daily).
• Review drawings and physically measure rooms to ensure they are true to specs for generating complete as-builts.
• Perform project engineering tasks tied to schedule maintenance, including CO management, subcontractor coordination, and schedule updates.
• Coordinate with Project Management and Leads/Superintendents to create and maintain a calendar for project implementation to completion.
• Preserve confidential information; act as a self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
• Assist the program accounting department on multiple project sites by spot checking labor, material, other expenses, and subcontractor costs that roll up into monthly program reports.
• Analyze cost and resource graphs to verify schedule progress and/or identify issues.
• Interact and track program-level billing, reporting, and metrics (SPIs, KPIs, CPM).
• Create, correct, and revise complex Excel spreadsheets, tables, charts, and graphs.
• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts).
• Maintain program-level dashboards, input, data acquisition, and collection.
• Provide to the Project Manager all needed elements to issue weekly/monthly reports.
• Assist and participate in project closeout.

Qualifications

• Physical and Mental Requirements: Must be self-motivated, positive in approach, professional, and lead others to create, develop, and implement project process improvements. Must promote the company culture and mission to all employees, vendors, clients, and business partners. Must have proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral presentations. Must be able to diagnose and fix problems with existing equipment and new installs. Must be enthusiastic, passionate, patient, and a critical thinker. Must be able to communicate with the customer and have excellent customer service skills.
• Education, Certification, License, and Skill Requirements: Must have at least a high school diploma or GED equivalency; a bachelor’s degree is preferred. Must have some experience with construction/low-voltage. Must be able to work well with other people. Prefer experience working with Bluebeam software and Primavera P6 software. Must be proficient with Microsoft Office (Word, Excel, and MS Project). Must meet company minimum driving standards. Must be able to manage multiple tasks/projects simultaneously.
• License Required: No

Pay

Minimum USD $85,000.00 per year; maximum USD $105,000.00 per year.