Project Manager Assistant - Civil & Marine division - Kotzebue, AK

Responsibilities

• Prepare, review, and process requisitions for materials, equipment, supplies, and subcontracted services.
• Cookordinate with project managers, vendors, and accounting personnel to ensure purchases are accurately documented, approved, and aligned with project budgets and timelines.
• Support field and project managers with the collection, review, and submission of employee timecards.
• Maintain accurate records of production quantities and completed work on contracts.
• Monitor and document labor hours, equipment usage, and associated project costs for T&M projects.
• Serve as an authorized company representative for Department of Transportation (DOT) and airport security badge applications.
• Schedule room assignments, track occupancy, communicate lodging arrangements to employees and supervisors, and ensure efficient utilization of company-provided housing resources.
• Coordinate and manage employee lodging accommodations for project assignments.
• Oversee third-party camp facility cleaning and scheduling.
• Monitor occupancy schedules, address facility concerns, and serve as the primary liaison between the company and service providers.

Qualifications

• A High School Diploma or GED equivalent.
• Minimum three (3) years technical administrative experience in the Construction, Maritime, or Oil & Gas industries.
• CESCL or ability to obtain a CESCL within first month of employment.
• Valid driver’s license and acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.
• Advanced skillset with the Microsoft Office Suite and Adobe Acrobat.
• Ability to work independently and as part of a crew in remote locations.
• Strong work ethic, reliability, and adaptability to changing site conditions.

Company Employee Lodging Assignments and Schedules

• Schedule room assignments, track occupancy, communicate lodging arrangements to employees and supervisors, and ensure efficient utilization of company-provided housing resources.

Travel Requirements

• Pass a TSA security checkpoint.
• Have valid identification when traveling to and from the site.

Competencies

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.