Project Manager Assistant

Key Responsibilities

• Coordinate schedules, meetings, and day-to-day project communications
• Serve as a central point of contact for project teams, clients, and internal stakeholders
• Track deadlines, deliverables, and milestones to support on-time project execution
• Maintain accurate project documentation, files, and records
• Aid in proposal assembly, contract coordination, and project correspondence
• Support compliance requirements and audit preparation as needed
• Aid in internal coordination and workflow organization
• Monitor project progress and keep teams aligned on priorities
• Collaborate with multidisciplinary civil engineering project teams
• Aid in project budgeting, forecasting, and financial tracking
• Track project costs, allocations, and changes throughout the project lifecycle
• Aid in the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing

Skills, Knowledge and Expertise

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field
• 2+ years of relevant experience in project administration, project accounting, or project coordination
• Experience supporting professional services or consulting projects preferred
• AEC industry experience highly preferred
• Proficiency with project management tools, spreadsheets, and MS Office applications
• The ability to manage multiple deadlines with accuracy and attention to detail
• A team-oriented, service-focused approach to supporting Project Managers
• Excellent written and verbal communication skills

Benefits

• 401(k) w/ company match
• Health insurance w/ HSA option, Vision, Dental, Life
• Flexible schedule
• Paid time off
• Referral program
• Tuition reimbursement
• Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities