Project Manager Assistant

About the role

Join HEI, a top heavy civil construction company with over 50 years of experience and operations in Arizona, the Carolinas, Colorado, and Texas. We transform landscapes through diverse projects including roadways, bridges, water infrastructure, and environmental restoration. As a Project Manager Assistant, you will support our team in managing projects with a focus on safety, quality, and production.

Responsibilities

• Set up new jobs in Cloud Server
• Maintain Master Job Schedule
• Import new jobs into Heavy Jobs software & Spectrum
• Create Job Reports
• Create and track all project work orders (under $10K)
• Create and maintain approved Purchase Orders within Spectrum
• Create subcontracts and manage subcontractors within Subcontractor Kiosk
• Assist superintendents with material acquisition for projects (as needed)
• Create Job Books, Project Trackers, and Schedules for PME & Superintendents
• Assist PME with the creation and delivery of the project hand-off meeting and all coordinating documentation
• Attend Pre-cons (In-House and External)
• Assist superintendents with the Pre-Job video/photos of the Job site (as needed)
• Help compile and maintain all project documentation in job folders
• Preparation, completion, tracking, and processing of submittal documents
• Track HUB compliance and perform RFC’s to compliance plans
• Conduct GFE’s on all new projects, RFC’s, and bids
• Confirm that all MSA’s are executed and compiled before construction begins
• Assist PME with the coordination of permits and renewals of Permits
• Perform Take-Off’s
• Keep Heavy Jobs software updated with CO’s, XW, etc.
• Track all RFI’s and Change Orders (log, Spectrum, and HCSS)
• Print Plans
• Maintain Job Folders, Job List, and Plans/Contracts electronic files
• Assist PME/Estimator with bid data and documentation
• Assist PME with the preparation of monthly pay application documentation (waivers, HUB forms, etc.) and submit to AR Specialist
• Other duties as assigned

Requirements

• Minimum Bachelor’s Degree (Degree in Construction Management preferred)
• Minimum three years of experience in the construction industry

Skills

• Proven excellent written and oral communication skills
• Ability to perform well under pressure with multiple projects and deadlines
• Respectful, reliable, and dependable team player
• Proactive and detail-oriented with strong planning, organization, and prioritization skills
• Maintain confidentiality of company information
• Ability to work independently and take initiative
• Strong customer service orientation with a positive attitude
• Strong sense of accountability and ownership over projects and responsibilities
• Ability to assess information, anticipate issues, and make effective decisions
• Hands-on familiarity with Microsoft Office software (Word, Excel, PowerPoint, Outlook, MS Access), Adobe Acrobat Professional, and other relevant applications
• Demonstrated ability to review a wide variety of documents
• Technical competency in highway, civil, municipal, and utilities construction techniques
• Technical competencies in appraising damage to construction equipment, public utilities, property, vehicles, and occupational injuries
• Solid negotiation skills for reaching agreed repair figures with contractors and body shop personnel
• Proficiency in identifying beneficial programs for the company (e.g., re-inspection programs)
• Superior time and project management skills supporting process improvement and goal achievement