Project Manager: 30th Anniversary Celebration

Key Responsibilities

• Own the master project plan for the anniversary year: timeline, task tracking, and budget across all events.
• Own and execute 3 large flagship events (parties), including venue selection, vendor management, guest logistics, and run-of-show.
• Help coordinate and execute 6-10 smaller events with SFCB staff, including logistics, staffing, and materials for each.
• Manage vendor and contractor relationships: caterers, venues, rental companies, printers, and others as needed.
• Cook up and track the anniversary budget, including event costs and vendor invoices, and flag issues early.
• Coordinate with SFCB staff and volunteers to assign tasks and keep everyone on schedule.
• Provide regular status updates to the Executive Director and, as needed, the Board and other stakeholders.
• Maintain a central tracking system in alignment with SFCB’s existing project- and task-management processes so anyone on the team can see event status at a glance.

Qualifications

• Proven project management experience, ideally managing multiple concurrent workstreams and deadlines.
• Event planning experience (nonprofit events, galas, or similar large gatherings preferred).
• Nonprofit or arts/education experience is a plus.
• Marketing or development/fundraising experience is also a plus.
• Strong organizational skills and comfort with budgets, timelines, and vendor contracts.
• Clear written and verbal communication; comfortable coordinating across staff, volunteers, and vendors.
• Available for on-site work in San Francisco for events and key planning meetings.