Project Management Office (PMO) Specialist - Innovation and Portfolio

About the role

We are looking for a highly organized and collaborative PMO Project Coordinator to support the execution of Flora Food Group's North America innovation and portfolio initiatives.

Key Responsibilities

• Support the implementation and ongoing execution of the North America PMO framework aligned with global Product & Portfolio standards.
• Maintain integrated project plans, timelines, milestone trackers, and governance documentation.
• Prepare materials for weekly project reviews, monthly portfolio meetings, and leadership governance forums.
• Ensure project data and portfolio management systems remain accurate, current, and audit-ready.
• Monitor project progress, identify risks, and escalate issues to the PMO Manager when appropriate.
• Career and Portfolio Execution
• Coordinate innovation and portfolio projects from concept through commercialization and post-launch review.
• Develop and maintain integrated project timelines aligned to commercial launch windows and key business milestones.
• Track project deliverables, dependencies, and action items across multiple functions.
• Facilitate weekly project meetings and document decisions, action items, owners, and deadlines.
• Support teams in removing execution barriers and maintaining project momentum.
• Cross-Functional Collaboration
• Partner closely with Marketing, R&D, Supply Chain, Quality, Procurement, Finance, and Operations.
• Follow up on key deliverables including business cases, product briefs, launch readiness activities, and commercialization milestones.
• Prepare executive-ready project status reports and leadership presentations.
• Ensure stakeholders have clear visibility into project status, risks, priorities, and next steps.
• Continuous Improvement
• Support the development and enhancement of PMO templates, dashboards, reporting tools, and governance processes.
• Recommend improvements that simplify project management and strengthen execution discipline.
• Promote consistent project management best practices across the organization.

Required Qualifications

• Bachelor's degree in Business, Project Management, Supply Chain, Marketing, Engineering, or a related field.
• 5+ years of experience in Project Management Office (PMO), project coordination, project management, or similar roles.
• Experience supporting multiple cross-functional projects in a fast-paced business environment.
• Advanced proficiency with Microsoft Excel and PowerPoint.
• Experience with project management software such as Microsoft Project, Smartsheet, Monday.com, Jira, Asana, or similar platforms.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience within Consumer Packaged Goods (CPG), Food & Beverage, Manufacturing, or FMCG.
• Experience supporting innovation, product development, commercialization, or portfolio management projects.
• Familiarity with Stage-Gate or other structured product development methodologies.
• Project Management certification (PMP, CAPM, Agile, or equivalent) is a plus.