Project Management Consultant

About the role

Manage the project budget, including expense tracking, variance analysis, and reporting to relevant stakeholders in line with organizational and donor requirements.
Develop, maintain, and update project resourcing plans, ensuring appropriate staffing and resource allocation to meet deliverables.
Oversee project timelines and maintain a live deliverable tracking system; proactively identify risks, delays, or gaps and propose mitigation strategies.
Serve as the primary point of contact for internal stakeholders on project planning, progress, and reporting.
Coordinate logistics, vendors and consultants, manage procurement, contracting, and deliverables, and oversee field financial operations, including cash advances, participant payments and per diems, and timely fund reconciliation in line with finance and donor requirements.

Responsibilities

• Manage the project budget, including expense tracking, variance analysis, and reporting to relevant stakeholders in line with organizational and donor requirements.
• Develop, maintain, and update project resourcing plans, ensuring appropriate staffing and resource allocation to meet deliverables.
• Oversee project timelines and maintain a live deliverable tracking system; proactively identify risks, delays, or gaps and propose mitigation strategies.
• Serve as the primary point of contact for internal stakeholders on project planning, progress, and reporting.
• Coordinate logistics, vendors and consultants, manage procurement, contracting, and deliverables, and oversee field financial operations, including cash advances, participant payments and per diems, and timely fund reconciliation in line with finance and donor requirements.

Talent Recruitment & Scaling Operations

• With support and guidance from the Operations team, manage the project-specific hiring pipeline for an influx of new roles, including coordinating timelines, tracking applicants, and communicating with candidates.
• Support hiring managers in drafting job descriptions that are clear, inclusive, and aligned with organizational grading and compensation frameworks.
• Screen applications against defined criteria and provide shortlists with documented assessments to hiring panels.
• Schedule and coordinate interviews between candidates and hiring teams, managing logistics across multiple time zones as needed.
• Prepare and execute contracts for project hires, in coordination with Operations.
• Ensure all recruitment practices adhere to organizational policies and best practices, including equity, diversity, and inclusion principles.

Qualifications

• A skilled organizer with strong time management and the ability to handle competing priorities under tight deadlines.
• An effective communicator with excellent written and verbal English skills.
• Detail-oriented, with a commitment to data accuracy across both project and budget tracking systems.
• Discreet and sound in judgment, with the ability to handle sensitive information with confidentiality.
• Collaborative and solutions-oriented, with a talent for building relationships across diverse teams.

Skills

• Minimum of 7 years of progressively responsible experience in project management, operations, or a related field, preferably within an international development or NGO context.
• Demonstrated experience managing project budgets, work plans, and multi-stakeholder coordination in complex or fast-paced environments.
• Experience working in non-profit and grant-funded organizations.

Benefits

• Pay Rate: $136 - $215 USD per day, commensurate with experience.

Pay

• $136 - $215 USD per day, commensurate with experience.

Schedule

• This is an independent contractor (consultancy) position based in Africa. The anticipated contract duration is up to 4 months, with an anticipated start date at the end of July.
• The location can be anywhere in Africa, but the successful candidate must be willing to travel for field work within the Africa Region. Travel is fully reimbursed by YLabs.

Application Process

To apply, please visit our careers page at ylabsglobal.org/careers and submit your application through the online portal. Applications will be reviewed on a rolling basis until the position is filled. YLabs recognizes the time and effort that goes into submitting an application and reviews every submission carefully. Due to the high volume of applications we receive, we will contact candidates whose qualifications most closely match the role's requirements to discuss next steps in the hiring process.

EQUAL EMPLOYMENT OPPORTUNITY

YLabs is committed to building teams and policies that promote equity, justice, and belonging at work. We strongly encourage people from all cultures, races, educational backgrounds, socio-economic classes, sexual orientations, age, gender, and physical abilities to apply. We do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, age, disability, familial status, marital status, caregiver status, or any other category protected by applicable federal, state, or local law.