Project Management Associate

About the role

We are looking for a detail-oriented and proactive Project Management Associate to support the planning, coordination, and execution of projects. In this role, you will work closely with project managers and cross-functional teams to ensure that project timelines, deliverables, and documentation are maintained accurately and efficiently.

Responsibilities

The key role areas for this position include Project Coordination & Support, Documentation & Reporting, Communication & Stakeholder Support, Procurement & Logistics Coordination, and Continuous Improvement & Learning.

• Assist in creating and maintaining project schedules, timelines, and task trackers
• Monitor project progress and update internal systems with key milestones and changes
• Support the project team in maintaining alignment between departments on deliverables
• Track key action items and follow up with stakeholders to ensure timely completion
• Prepare and distribute meeting agendas, notes, and updates
• Organize and maintain project files, including contracts, change orders, and technical drawings
• Help compile progress reports, status updates, and dashboard summaries for internal and client use
• Facilitate clear communication between internal teams and external stakeholders
• Schedule and coordinate project meetings, calls, and reviews with customers and vendors
• Assist with tracking parts and materials related to project timelines
• Coordinate with the purchasing and inventory teams to monitor availability and delivery of components
• Identify opportunities to improve project processes and documentation practices

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects
• Proficiency in MS Office (Excel, Word, Outlook)
• Eagerness to learn and grow within a technical project management team
• Strong attention to detail to ensure accurate documentation, schedules, and task tracking across multiple projects
• Time management and prioritization to be able to handle multiple tasks and deadlines in a fast-paced, manufacturing-driven environment
• Effective communication skills to clearly relay project updates, coordinate meetings, and follow up on action items with cross-functional teams and clients
• Problem-solving mindset to proactively identify potential bottlenecks or issues and escalate appropriately
• Basic technical literacy to feel comfortable understanding mechanical/electromechanical components

Desired Skills

• Experience in a project coordination, operations, or engineering support role
• Experience with MS Project or Smartsheet

Company Culture

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. Our core values include SERVICE, INNOVATION, MOTIVATION, PARTNERSHIP, LEADERSHIP, and EXCELLENCE.