Project & Grant Accounting Department Manager

About the role

The Harris County Flood Control District is seeking exceptional, detail-oriented and qualified candidates for the role of Project & Grant Accounting Department Manager. The Project & Grant Accounting Department Manager will be responsible for leading the District’s project and grant accounting functions within the Finance Division, including oversight of a complex portfolio of federal, state, and locally funded projects.

Essential Functions and Duties

• Oversee a portfolio of projects and grants.
• Collaborate with internal teams to support developing and implementing 5 – 10-year capital improvement program (CIP) plans.
• Assign and maintain funding codes for grants and projects.
• Manage project development and grant-related budgets and their execution, ensuring alignment with strategic priorities and fiscal responsibility.
• Conduct financial analysis of project and grant activities, tracking expenditures, and forecasting budget requirements.
• Prepare, submit, and track grant reimbursement requests.
• Produce monthly, quarterly, and project final closeout reports.
• Prepare Substantial Completion reports.
• Complete closeout reconciliations and reporting documentation.
• Team Management and Development:
  • Assign responsibilities and balancing workload across the team.
  • Provide guidance, setting priorities, resolving problems, and establishing schedules and deadlines to ensure timely completion of work.
  • Conduct annual performance reviews.
  • Assignment of internal and external training to staff.
• Compliance and Oversight:
  • Comply with procedures, policies, and regulations.
  • Cookordination with various granting agencies, Harris County Internal Audit, and outside auditors as necessary.
  • Act as liaison to the Harris County Auditor’s Office, Office of County Administration, and Office of Management and Budget.
• Financial Management:
  • Review and approve timesheets and requests for absence.
  • Process budget transfers, journal entries, and revenue entries.
  • Prepare Supplement Revenue Certification and Supplemental Budget reporting.
  • Manage interest allocation and reporting.
  • Compile data and reports for District leadership, external partners, and oversight agencies.
• Additional Responsibilities and Support:
  • Attend meetings and coordinate with other District departments, consultants, and agencies.
  • Aid in District and/or departmental projects.
  • Carry out additional duties as assigned or as the evolving needs and scope of the position may require.

Requirements

• Education: Bachelor’s degree from an accredited four-year college or university.
• Experience: Minimum of ten (10) years of progressively responsible, managerial experience over large groups of professional, technical and administrative employees. Minimum of ten (10) years of progressively responsible and verifiable experience managing and controlling project and grant accounting functions.
• Experience engaging and managing consultants, vendors and support contractors.
• Extensive experience in grants accounting and compliance with federal, state, and local granting agencies such as the U.S. Army Corps of Engineers, FEMA, HUD, GLO, NRCS, and the Texas Water Development Board.
• Experience drafting, interpreting, and applying financial and administrative policies, procedures, and contract language.
• Experience working with government agencies and governing bodies.
• In-depth knowledge of public sector finance, including Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.
• Verifiable experience in managing and controlling major support services operations such as financial services, operations management and technical support.
• Licensure: Valid Class "C" Texas Driver’s License.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills, including professional writing, grammar, presentations, and the ability to effectively interact with diverse stakeholders, including executives and subject matter experts.
• Strong analytical and project management skills, with the ability to interpret business needs and translate them into operational and financial requirements.
• Solid understanding of financial accounting rules, regulations, and standards, with the ability to interpret and communicate updates or changes as needed.

Preferences

• Education: Master’s degree from an accredited four-year college or university (preferred).

General Information

• Position Type, Salary: Regular | Full-Time
• Salary: To be discussed at interview
• Location: Project & Grant Accounting | 9900 Northwest Freeway, Houston, TX 77092
• Physical Demands and Environmental Exposure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Frequent standing and walking; prolonged sitting for extended periods of time. Occasional sorting, filing, shelving, and handling of documents, books, files, file drawers and related materials and equipment required for clerical operations. Occasional stooping, bending, reaching, lifting, and carrying of items up to 15 pounds. Occasional ascending/descending stairs. Occasional driving of a vehicle with automatic controls. Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditions and noise levels. Requires extensive use of a video display terminal (computer monitor). May be exposed to fluids, compounds or chemicals used in cleaning offices and/or work areas. May be exposed to fluids, compounds or chemicals used for photographic or photocopier development or reproduction.
• Employment may be contingent on passing a drug screen and meeting other standards.
• Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.