Project Executive - Project Controls

Responsibilities

• Provide independent, objective advice to support the project team.
• Specialize in monitoring, tracking and analysis of budgets and costs.
• Statistical analysis that provides an indication of project health, trends and potential risks and opportunities.
• Produce and present to the owner the external monthly report.
• Develop and manage the change order process.
• Support and advise the project accountant at billing time.
• Check and test cost-related information and data.
• Provide on-site training (DPR best practices etc.).
• Dispute prevention & on-site dispute resolution.
• Produce the internal monthly status report.
• Oversee subcontract account management.
• Forecasting, labor, material, equipment and other, non allowable costs and cash-flow.
• Owner reporting, project metrics, graphs, tracking logs.
• Monitor CMiC (our project database) for accuracy, maintenance. Housekeeping and compare with Owners financial records.
• ROM & budgeting Q.C
• Develop key performance indicators for MEP and other key trades.
• Communicate best practices to the team.
• Hold on site training and workshops as needs arise.
• Change management, QC.
• Change orders compiled by PM’s & PE’s.
• Forward, negotiate and resolve change orders with owner for entitlement and dollar value.
• Track funding sources and their draw downs (actual versus planned); provide graphical representatives.
• Provide contract administration advice on change orders, billing, payments and time-related issues.
• Ensure governance and contract compliance.
• Resolve disputed or potential disputed changes for scope and entitlement with the owner and sub-contractors.
• Provide checks and balances for all cost-related matters.
• QC of final billing package prior to issue to owner and train staff on reviewing subcontractor billings.
• Manage, forecast & monitor owner allowances contingencies and DPR cost to complete.
• Review, identify surplus funds or short falls in contract sums.
• Hold open discussions with the project executives and the owner regarding where savings or shortfalls are trending.
• Liaise with scheduling resource to discuss the relationship between schedule updates and costs.
• Check the relevant change orders are being entered into the schedule.
• Aid in developing and structuring document control.
• Aid the PX in the preparation of notices under the contract.
• Devise or improve the project controls filing structure.
• Assess team members’ training needs; set goals and targets.
• Conduct technical meetings for internal and external representatives.
• Participate in staff appraisals.

Qualifications

• 10 years of experience desired including large, multi-phased construction projects.
• Proficient user of CMiC PM or similar project management software / cost database.
• Proficient user of Word and Excel essential.
• A good understanding of construction systems and sequence of construction.
• Experienced in management of teams or individual staff members.
• Good leadership, communication and negotiation skills essential.
• Ability to chair and keep meetings on track.
• Techincal and business writing skills essential.
• Knowledge of basic general contractor accounting practices.
• Working knowledge of construction insurances.
• General contracting experience required; owner experience an advantage.
• Complex external reporting.
• Mission critical experience preferable but not essential.
• Guaranteed maximum price knowledge and practice.
• Mature client-facing ability.
• AIA contract knowledge.
• Bachelors’ degree, preferably in construction or engineering.
• PMP – optional.
• AACE membership- optional.