Project Executive

Essential Job Functions

• Monthly Reporting Fee and contingency projections
• Labor reporting Compliance verification for: contract filings, NTP dates, warranty periods, lien periods, retainage billings, GL insurance, builders' risk insurance, prime contract bonds, subcontract bonds
• Reporting of any open claims
• Payment statuses, including cash flows
• Problem Resolution: High-level problem identification/resolution for problems associated with contracts, changes, negotiations, design-related issues, personnel, etc.
• Reports should be thorough to identify all risks associated with the problem, and a plan to manage/resolve them
• Regular updates regarding the status of issues until they are closed
• Subcontract Processing: Responsible for reviewing subcontracts in DocuSign before the executive signature. Subcontracts should all be properly vetted to ensure they are ready for executive signature.
• Change Order Processing: Responsible for reviewing changes in DocuSign prior to executive signature. Subcontracts should all be properly vetted to ensure they are ready for executive signature.
• Training and Developing Direct Reports: Training / Teaching / Ensuring compliance of TMG standard protocols and procedures
• Proper delegation of direct reports to ensure risk is managed across projects, but that growth opportunities are provided to individuals demonstrating growth ability
• Hiring of staff members
• Creation and management of PIP plans when required
• Coordinating with HR to ensure staff are following career development paths and training
• Employee reviews: Overseeing Project Administrators
• Project administrators are keeping project compliance up to date
• Responsible for ensuring project admin-related risk controls are in place, current, and accurate
• Responsible for ensuring admins understand and follow TMG processes and protocols on projects
• Responsible for assisting with any questions related to project-specific policies and protocols
• Business Development / Job Procurement: Seeking out and reporting project leads
• Developing and maintaining relationships with clients, consultants, and key subcontractors
• Organizational participation to keep a pulse on local markets

  Responsibilities

  • The Project Executive is responsible for ensuring that their staff is performing their responsibilities, and understands that at times, the Project Executive may need to function as a Project Manager depending on the stage, size of the project, and workload across the project management department.
  • A Project Executive should lead by example and step in as required to ensure the proper management of projects.
  • The Project Executive should:
  • Positively represent TMG as the most sought-after construction partner and employer of choice within the industry and the community.
  • Consistently contribute to and promote a positive company culture.
  • Believes in and exemplifies the TMG Core Values: (1) Work Ethic, (2) Solution Oriented, (3) Project Excellence, (4) Client Centric, (5) Professionalism.
  • Assists with TMG’s positive revenue and profitability.
  • Marksets the TMG Mission, Vision, and Brand Promise externally and internally.
  • Maintains knowledge and is familiar with TMG marketing, statistical, and project-related information necessary to discuss and sell the company.
  • Locates or proposes potential business deals by contacting potential partners.
  • Builds market position by locating, developing, defining, and closing business relationships.

  Competencies

  • Embraces the role of mentor for their team, encouraging continuous performance development for team members
  • Sustains and improves upon positive company culture
  • Creates and maintains psychological safety for those on their team and throughout the organization
  • Encourages their team to maintain a healthy balance of work/life
  • Checks in with team members proactively and regularly, helping them prioritize tasks and align their work with our corporate strategy
  • Demonstrates respectful behavior toward employees at all levels of the organization
  • Presents and exhibits a professional presence in the communities we currently serve, in communities we may serve in the future, and through social media outlets
  • This position requires risk analysis, critical thinking, and the ability to provide solutions to the benefit of the company and projects
  • Adequate understanding of contracts and contract law
  • Excellent verbal and written communication skills
  • Excellent organizational and time management skills, multitasking, and meeting multiple deadlines
  • Operationally focused; detail-oriented but able to grasp the big picture
  • Excellent people skills, able to manage, motivate, and discipline if necessary

  Education/Experience

  • Bachelor’s degree, preferably in Business Administration, Construction / Project Management, or equivalent required
  • 10+ years project management experience within the general construction industry, in the commercial space, or the like
  • Proven history of managing project teams
  • Proficient with MS Excel, MS Word, and project management software; familiarity with P6 and Procore is a plus
  • The candidate will have a history of proven leadership abilities (communication, relationship building, training & development, employment decisions) as well as commercial project management experience