Project Documentation Coordinator-MN

Minneapolis, MN

About the role

We are looking for a Project Coordinator / Document Control Specialist to support large-scale capital projects, including wind farms, solar developments, repower projects, substations, transmission projects, and other major infrastructure programs valued at $15M+. You will be a critical member of the project team, ensuring the project team tracks, reviews, distributes, and delivers project drawings, RFIs, submittals, and documentation.

Responsibilities

• Coordinate and track engineering drawings, RFIs, submittals, and project documentation throughout the approval lifecycle.
• Monitor document workflows and follow up with project team members to ensure deadlines and approval requirements are met.
• Manage shared project email inboxes and maintain documentation tracking logs using tools such as OneNote and SharePoint.
• Route drawings and project documents to appropriate reviewers and maintain visibility of document status.
• Perform document quality reviews to ensure accuracy, completeness, and compliance with project requirements.
• Manage PDF documents using Adobe Acrobat Pro, Bluebeam, or similar tools.
• Maintain both electronic and physical document libraries.
• Print, assemble, bind, package, and distribute large-format drawing sets and project documentation.
• Prepare and ship document packages to construction sites and project team members.
• Communicate with project managers, engineers, construction personnel, and equipment suppliers regarding document status and project needs.

Requirements

• 2–4 years of experience in a professional administrative, project coordination, document control, or project support role.
• High school diploma/GED.

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

Pay

The base salary range for this position, dependent upon experience, qualifications, and skills, is $25.00/hour to $30.00/hour.