Project Delivery and Client Coordinator (Construction & Experiential)

About the Role

We are seeking a highly organized and proactive Project Delivery and Client Coordinator to oversee the successful execution of our construction and installation projects. This is a critical, on-site role for an independent contractor who thrives in fast-paced construction environments. You will act as the primary point of contact on-site, serving as the bridge between stakeholders, contractors, and vendors to ensure projects are delivered on time, within scope, and to our high standards.

Note: This role is city/region specific. To maintain focus and depth of understanding, you will be dedicated to one active project and its pre-planning phase at a time. You will support the project lifecycle from pre-planning through final turnover.

• Pre-Project & Planning: Review site data, ROM budget assumptions, and sub-consultant proposals. Assist in managing permitting applications and coordinating topline schedules.
• Construction Oversight: Provide regular, hands-on site presence. Conduct weekly site walks to document progress, photograph work, and verify it against project schedules.
• Risk & Schedule Management: Proactively identify potential delays, document risks/variances, and maintain an active punch list of unresolved issues.
• Vendor & Inspection Coordination: Facilitate access and logistics for specialty show vendors. Manage relationships with inspectors and Authorities Having Jurisdiction (AHJs) to ensure critical milestones and inspections are hit on time.
• Reporting: Deliver concise, accurate progress reports to leadership. Maintain organized documentation, including daily reports, issue logs, and inspection records.

Requirements

• Local Experience: Direct experience supporting commercial construction projects. Bonus points for experience in immersive entertainment, museums, theme parks, or experiential environments.
• Technical Proficiency: Comfortable reading construction drawings and schedules. Proficiency with project management software (e.g., Procore, Autodesk Construction Cloud, Smartsheet) is highly preferred.
• Permitting Savvy: Deep familiarity with permitting and inspection processes, including navigation of local and regional jurisdictional differences.
• Communication: Strong ability to communicate clearly with a diverse group, including contractors, designers, and executive stakeholders on multiple continents.
• Independence: Comfortable working independently on an active construction site and can remain calm and solutions-oriented under pressure.

Benefits

• Impact: You will be the "eyes and ears" on-site, directly influencing the outcome of complex, high-visibility projects.
• Immersion: As part of our onboarding process, you will visit our Indianapolis (6020 E 82nd St, Indianapolis, IN 46250) site to see a completed city for context.
• Ownership: You will have the autonomy to drive workflow and resolve issues in real-time.

Pay

$1,000–1,300 per week or $4,300–5,600 per month. Averaging 20 hours/week. (1099 Independent Contractor). Performance bonuses for meeting or exceeding schedule and budget KPIs.

Schedule

Employment Type: Independent Contractor / Freelance

Location: Nashville, TN – On-site presence required

Reports To: Out4USA