Project Data and Documentation Coordinator

Responsibilities

• Evaluate customer needs (Vendor Document and Data Requirements) and determine path forward to deliver the appropriate scope.
• Collect and maintain documentation packages, ensure transmittal of documents to customer after careful examination of document completeness, accuracy and conformance to standards and specifications of the customer.
• Cook up with internal and external stakeholders to resolve documentation challenges and drive successful completion of documentation packages within the required timeline; confer with suppliers to resolve discrepancies and expedite resolution.
• Compile required amendments to documents as well as monitor and control document revisions including changes.
• Collaborate with and assist in expediting customers to receive back documents along with coordinating comments, reviews, and approvals until completion.
• Proficient working in digital environment (Office365, CRM systems, databases, and PDF tools).
• Strong written and verbal communication skills, strong interpersonal skills; comfortable collaborating in a mutual influence environment.
• Strong customer focus and ensures that the customer perspective is the driving force behind decisions and activities.
• Self-management: ability to work on multiple scopes in parallel and follow through to completion.
• Ability to negotiate with internal and external stakeholders on deadlines, expectations, and drive to resolution.

Requirements

• Bachelor's Degree in technical, administrative or related field preferred, but not required.
• One to three years of related experience in coordinating, administering, organizing or analyzing documentation retention, bid specification requirements.
• Attention to details, organizational aptitude, and superior customer service skills necessary
• Strong communication skills whether written, verbal or otherwise required, especially using moderately complex terminology and concepts.

This role comes with a competitive compensation plan. All candidates must be legally authorized to work in the United States.