Project Coordinator - Westerville, OH

Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Project Coordinator to join our team. This role provides administrative support to the local office (CTC) and is part of a dynamic team that fosters growth as Convergint expands.

About Us

With 20 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We value diversity and operate on a foundation of 10 Values and Beliefs that drive our unmatched culture, making us the #1 global, service-based systems integrator in the industry. We take pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and is completed on time and within budget.
• Administer project setup in the financial system and project management application.
• Act as a central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in the project management application.
• Update project status with the client on a regular basis.
• Research, compile, process, and coordinate project data (e.g., data entry, report generation, metrics collection).
• Use the financial system to monitor budget, actual project cost, and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic and hard copy filing systems in accordance with Convergint's record retention policies and procedures.
• Prepare Purchase Orders for project materials and coordinate orders with the purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors, and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in the warehouse.
• Prepare project invoices and work with Project Managers and the Accounts Receivable team for analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to the Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

Requirements

• Strong ability to work independently and as a team member.
• Excellent verbal, written, and interpersonal communication skills, with the ability to deal with a wide cross-section of people both internal and external to the business.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Strong computer skills (Word/Excel).
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative, engages in proactive behavior, and looks for opportunities.
• Strong analytical skills necessary to resolve problems and find solutions.
• Strong financial analytical skills, including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.

Qualifications

• Education: High School/GED or equivalent.
• Preferred (but not required): 1-3 years of administrative support, office management, or equivalent experience.

Benefits

• 10 Company Holidays and Paid Time Off starting at 13 days annually.
• Fun & Laughter Day Off.
• Medical, Dental & Vision Plan.
• Life Insurance & Disability Plan.
• Wellness Program.
• 401K Matching Plan.
• Colleague Assistance Program.
• Tuition reimbursement.
• Competitive salary and compensation plan.
• Vehicle reimbursement plan or company vehicle.
• Corporate Social Responsibility Day.
• Cell phone reimbursement (if applicable).
• Paid parental leave.

Pay

Hourly Pay Range: $28.00 - $32.00