Project Coordinator - Transportation

About the role

This Opportunity WSP is currently initiating a search for a Project Coordinator to support Utah projects for the transportation and infrastructure team based in WSP’s South Jordan, UT office. The person will be assigned to a project office in Holladay, UT for 50% of the time to assist a project team, client, subcontractors, and visitors.

Responsibilities

• Support executive-level leaders and project managers by providing day-to-day administrative support and project assistance.
• Prepare, draft, and edit project-related reports, correspondence and communications including letters, memos and reports, PowerPoint slide decks, and potentially confidential information.
• Arrange meetings including polling dates/times, scheduling room reservations, handling food ordering, conference room preparation, and taking meeting notes.
• Provide general admin support for transportation executives including expense report prep, travel arrangements, and other items as assigned.
• Keep a tracking log of T&I projects’ major contract dates, deadlines, and order insurance certificates and renewals before expiration.
• Cook within our intranet databases to support project managers with data entry and reporting.
• Solve problems and identify opportunities for process improvements to meet evolving business needs.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business.

Requirements

• A High School Diploma or equivalent.
• 5+ years of experience.
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
• Self-starter capable of taking on tasks with little direction or supervision.
• Must possess a high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
• Strong computer and typing skills.
• A strong team player with excellent collaborative skills and the ability to work across multiple departments.
• Proficient in Microsoft Office 365 (Teams, Word, Excel, PowerPoint, SharePoint) and Acrobat Pro DC. Know how to use style guides and templates.
• Knowledge of BlueBeam, ProjectWise, and ProCore a plus.

Qualifications

• Highly desirable: Associates or Bachelor’s degree.
• Ability to create pivot tables and reports in Excel.
• Ability to develop slide decks following templates and creating PowerPoint Smart Graphics and Tables.

Skills

• Professionalism and positive attitude.
• Interpersonal, written and verbal communication skills.
• Organized and detail-oriented.
• Computer and typing skills.
• Microsoft Office 365 proficiency.
• Knowledge of BlueBeam, ProjectWise, and ProCore.

Benefits

At WSP USA, employees are afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

Pay

Compensation is commensurate with experience.

Schedule

The selected candidate must be authorized to work in the United States.

Contact Information

If you are ready to get started, please apply online or contact us directly.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.