Project Coordinator Technical Services Full Time

Cost Center: 955 Technical Services. Scheduled Weekly Hours: 40.

About the role

As a Project Coordinator at Pine Rest, you’ll be part of a tight-knit team that believes in the healing power of your expertise and compassion. The Project Coordinator is an integral member of the project team responsible for delivering building development projects of varying size and complexity. This position is responsible for directing, organizing and controlling project activities. The Project Coordinator is dedicated to excellent customer service, enthusiastic about the care we offer, and fosters a sense of belonging and empowerment in a diverse workplace.

Pine Rest is much more than the third largest non-profit behavioral health system in the country; it includes a 220‑acre main campus and a network of clinical sites across Michigan. The organization provides a state‑of‑the‑art psychiatric urgent care center, a soon‑to‑be‑built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment, and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On‑the‑job educational programs for nurses, psychologists, advanced practice providers, psychiatrists and chaplains equip the next generation of care providers.

Responsibilities

• Provides administrative support to Project Management, Facility Manager, and Maintenance Supervisor.
• Supports project management through the identification, ordering, and tracking of project materials.
• Serves as a liaison for department with all project stakeholders and any involved parties.
• Coordinates successful completion of installation projects through meetings, developing strategies, and ensuring resources are provided to see projects through from start through completion.
• Creates installation schedule in collaboration with customer, sales, installation department, and sub‑contractors to meet specified timeline.
• Gathers and completes documentation necessary to keep project on schedule.
• Receives, researches, and responds to requests for information from both internal and external customers.
• Documents project status by inputting data into company CRM system.
• Develops, prepares, generates, prints, and distributes reports.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Initiates process improvement to increase department efficiency and accuracy.
• Deals with confidential information and/or issues using discretion and judgment.
• Requests quotes for contracts, services and Capital Budget projects (over $500). Coordinates maintenance and capital budget systems.
• Performs project management of projects as assigned, including Interior Finishes, Furniture, Mechanical, Plumbing and Electrical Systems.
• Serves as public utility company liaison.
• Manages various utility services and regulatory compliance inspections.
• Maintains records of fleet vehicles.

Requirements

High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

Benefits

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.