Project Coordinator – Technical Publications

About the role

INNIO Group is a global distributed energy solutions provider that delivers reliable, flexible, transient, decentralized, modular and efficient power. With a track record of innovation, INNIO designs, manufactures and services high-performance power systems under its Jenbacher and Waukesha brands. The company delivers power for applications including data centers, microgrids, grid stabilization, industrial energy and gas compression. INNIO operates a global installed base across approximately 100 countries, supported by a resilient, high-margin services business that delivers long-term, recurring revenues across the full equipment lifecycle.

As electricity demand accelerates—driven by AI, electrification and grid constraints—INNIO enables scalable, behind-the-meter power generation with high efficiency, fast start capability, strong transient performance and fuel flexibility, including hydrogen-ready solutions. INNIO employs over 5,000 people worldwide and is committed to moving energy forward.

We are seeking a Project Coordinator to support the Technical Publications team within INNIO Engineering PMO & Operations. This role will help plan, coordinate, and track technical publication projects across INNIO Waukesha Gas Engine product lines, working closely with the Lead Project Manager and cross-functional stakeholders to ensure manuals, parts catalogs, service bulletins, and related documentation are delivered on time and to a high standard. The position will also support the team’s long-term shift from traditional PDF and print documentation to more digital, connected, and interactive technical content solutions.

Responsibilities

• Support the Lead Project Manager in coordinating technical publication projects, schedules, deliverables, timelines, action items, and status updates across multiple workstreams.
• Assist with gathering project requirements, documenting scope, maintaining project plans, preparing status reports, summaries, and stakeholder or leadership presentations.
• Coordinate with engineering, product line, service, and external contractors to support the development, updates, creation, revision, and release of technical publications, including Operation & Maintenance Manuals, Parts Catalogs, Repair & Overhaul Manuals, and Service Bulletins.
• Help manage document corrections, updates, addendums, translation requests, change request tracking, internal handoffs, and follow-up activities to support timely completion of deliverables.
• Maintain project documentation, meeting notes, issue logs, and action trackers while contributing to Technical Publications process improvement efforts.
• Support modernization and digitization initiatives that improve how technical documentation is delivered.

Requirements

• Bachelor’s degree in Technical Writing, Technical Communication, Engineering, Business, or a related field, or equivalent relevant experience.
• Experience in project coordination, technical publications, engineering support, or a related function.
• Strong organization, attention to detail, and ability to manage multiple priorities in a structured, deadline-driven environment.
• Effective written and verbal communication skills in English, with the ability to collaborate across teams and with external partners.
• Basic understanding of project management principles and tools, with proficiency in Microsoft Office Suite.

Skills

• Experience supporting technical documentation, engineering, manufacturing, or service-related projects, including exposure to technical publications, document control, content management, or change management processes.
• Familiarity with project management tools such as Smartsheet, ServiceNow, or MS Project.
• Interest in digital documentation solutions, modern content delivery, and the transition from traditional manuals to more user-centered technical content experiences.
• Awareness of emerging documentation technologies such as digital thread, interactive service documentation, mobile or tablet-based content delivery, augmented reality, and connected service tools.

Schedule

Hybrid model (typically onsite Tuesday, Wednesday and Thursday).

Travel

Occasional travel may be required (less than 10%).

Location: Waukesha, WI. Visa sponsorship is not available for this role.