Project Coordinator, Special Project

Role Overview

As Project Coordinator, Special Projects, you will support construction-focused data center projects by coordinating schedules, action tracking, documentation, meetings, and cross-functional follow-through. This role helps Special Projects teams execute remediation, retrofit, expansion, and infrastructure improvement work with clear visibility, disciplined records, and timely issue resolution. You will partner with project managers, construction managers, engineering teams, commissioning partners, site operations, procurement, vendors, and technical SMEs.

The role requires strong organization, communication, document control, and project tracking skills in active mission-critical environments.

Responsibilities

• Support project managers and technical leads in coordinating Special Projects construction activities across assigned sites or workstreams.
• Maintain project schedules, action registers, meeting notes, issue logs, risk trackers, decision logs, and documentation repositories.
• Cook up meetings, agendas, follow-ups, owner assignments, and status updates with internal teams, contractors, vendors, and site stakeholders.
• Track submittals, closeout documents, commissioning evidence, punch lists, turnover requirements, and operational handoff materials.
• Support readiness reviews by gathering updates from Construction, Engineering, Operations, Commissioning, Procurement, and vendors.
• Prepare concise project status summaries, milestone updates, blocker reports, and leadership-ready action lists.
• Monitor open items to ensure accountable owners, due dates, dependencies, and escalation paths remain clear.
• Aid in procurement tracking, vendor coordination, access requests, logistics, site visit planning, and document routing.
• Help ensure project records support audit readiness, warranty tracking, asset onboarding, safety expectations, and handoff discipline.
• Identify recurring process gaps and recommend improvements to templates, trackers, meeting cadence, and documentation standards.
• Support multiple concurrent projects while maintaining accurate records and timely communication.
• Reinforce safety, access-control, and active-site protocols when coordinating project activities.

Ideal Candidate Profile

• 5+ years of experience in project coordination, construction administration, data center support, facilities operations, engineering support, procurement coordination, or technical program support.
• Experience coordinating projects in construction, mission-critical facilities, data centers, utilities, industrial operations, or infrastructure environments.
• Strong ability to maintain trackers, schedules, action logs, meeting notes, and document repositories.
• Experience working with project managers, contractors, vendors, engineering teams, and site operations stakeholders.
• Strong written communication, follow-up discipline, and attention to detail.
• Bachelor's degree or equivalent practical experience in construction management, business, operations, engineering, or a related field.

Skills And Competencies

• Excellent organization and project tracking discipline.
• Clear communication with strong follow-through on actions, owners, and due dates.
• Ability to manage competing priorities across multiple projects.
• Comfort working with technical teams and translating updates into clear project records.
• Strong document control mindset with attention to versioning, completeness, and auditability.
• Collaborative approach to supporting project execution in active data center environments.

Preferred Skills / Certifications

• Experience with Smartsheet, MS Project, Primavera, Procore, Jira, SharePoint, CMMS, or document control systems.
• Familiarity with construction closeout, commissioning, punch lists, O&M; documentation, as-builts, warranties, and turnover packages.
• CAPM, PMP, OSHA, construction management, document control, or project coordination certification.
• Experience supporting hyperscale data centers, colocation, utilities, critical manufacturing, or other mission-critical environments.
• Working knowledge of data center power, cooling, controls, security, and operational readiness concepts.

Physical Demands / Work Environment

This role operates across office, remote collaboration, construction, commissioning, and active data center environments. The position may require travel to sites. Site visits may involve walking large facilities, standing for extended periods, using stairs, and following all safety, PPE, security, and access-control requirements.

Qualifications

• Disclaimer: Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.
• Hiring Range in USD from: $102,300 - $209,500 per year. May be eligible for bonus and equity.
• Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
• Oracle US offers a comprehensive benefits package which includes the following:
  • Medical, dental, and vision insurance, including expert medical opinion
  • Short term disability and long term disability
  • Life insurance and AD&D
  • Supplemental life insurance (Employee/Spouse/Child)
  • Health care and dependent care
  • Flexible Spending Accounts
  • Pre-tax commuter and parking benefits
  • 401(k) Savings and Investment Plan with company match
  • Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
  • 11 paid holidays
  • Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
  • Paid parental leave
  • Adoption assistance
  • Employee Stock Purchase Plan
  • Financial planning and group legal
  • Voluntary benefits including auto, homeowner and pet insurance
• The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
• Career Level - IC4

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives. True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs. We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_mb@oracle.com or by calling 1-888-404-2494 in the United States. Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.