Project Coordinator (Site Activation and Maintenance)

About the Role

We are seeking a full-time, office-based Project Coordinator to join our Site Activation and Maintenance (SAM) team. This position plays a key role in clinical trial management and the study start-up process at Medpace, working both independently and collaboratively to meet common goals.

Responsibilities

• Communicate with research sites (doctor's offices, universities, hospitals, etc.) to collect all essential documents required before the site begins to screen patients for clinical trials;
• Maintain and perform ongoing quality review of trial documents within the Trial Master File (TMF);
• Collect, review, organize, and assemble regulatory start-up submissions (including submissions to Institutional Review Boards (IRB));
• Maintain timelines for study start-up through both internal and external collaboration;
• Gain exposure to multiple therapeutic areas including but not limited to Oncology/Hematology, Cardiovascular, and Metabolic;
• Provide advice and guidance to internal and external team members to ensure compliance with applicable regulations and requirements;
• Review pertinent regulations and guidance to develop proactive solutions to regulatory issues and challenges.

SAM Training Program

The SAM Training Program is designed to educate and support both experienced associates and those new to the industry through evidence-based learning and development models.

• Complete independent learning modules, interactive exercises, and team workshops through the core curriculum;
• Gain exposure to real-world tasks through a robust mentoring program;
• Join other professionals revolutionizing efficient and seamless study start-up to advance clinical trials.

Requirements

• Bachelor's degree required (preferably in a Life Sciences field);
• Some experience within the healthcare or clinical research field preferred;
• Excellent organizational and prioritization skills;
• Knowledge of Microsoft Office;
• Great attention to detail and excellent oral and written communication skills.

Travel: None

About Medpace

Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through clinical research excellence. We leverage in-country regulatory and therapeutic expertise across major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Why Medpace?

• Purpose-Driven Work: Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
• Collaborative Culture: Contribute to an interactive team environment that empowers decision-making, creative thinking, and continuous learning through open communication and mutual trust. Leadership is both accessible and approachable.
• Continuous Growth & Development:
  • Office-based environment with on-site mentors;
  • Defined career paths with clear advancement opportunities;
  • Industry-renowned onboarding and training programs designed to accelerate professional development;
  • Ongoing training and continuous learning opportunities throughout your career;
  • An environment that encourages employees to influence change, contribute ideas, and grow quickly.

Benefits

• Competitive compensation programs that recognize and reward performance;
• Comprehensive health, wellness, retirement, and PTO benefits;
• Office-based culture with occasional work-from-home flexibility for eligible positions after training;
• Company-sponsored social events and intramural sports.

Cincinnati Headquarters Experience

• A modern corporate campus designed to support collaboration and productivity;
• Multiple on-site dining options in the heart of Madison Square;
• Free on-site parking;
• Convenient access to on-site 24-7 fitness and wellness facilities.