Project Coordinator, Research & Development

Position Summary

The Project Coordinator in Research & Development (R&D) is a detail-oriented individual who will be responsible for supporting the planning, coordination, and execution of Sabin’s Vaccine development programs. They will partner and collaborate across the organization and with external stakeholders to provide comprehensive support which enables alignment, action, and delivery per plan.

Responsibilities

• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs.
• Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines.
• Coincide across teams and programs to ensure seamless communication and alignment.
• Cook the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting).
• Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees.
• Aid in creating, maintaining, and updating project timelines using Office Timeline, Smartsheet and MS Project in coordination with Program and Project Manager(s) and Scheduler.
• Maintain up to date project files and ensure document control within project management systems.
• Aid in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations.
• Support improvement projects by providing planning and execution leadership.

Requirements

• Bachelor’s degree in life sciences, biotech, or a related field.
• 2+ years of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred.
• Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively.
• Ability to work independently, anticipate needs, and take initiative.
• Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving.
• Excellent interpersonal, verbal and written communication skills with commitment to accuracy.
• Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams).
• Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach.
• Experience handling confidential and sensitive information; ability to exercise discretion.
• Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly.
• Ability to travel domestically and internationally with notice.

Other

• Subject to a criminal background investigation
• Request for three professional references
• Verification of education/degrees

Pay

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $62,000 - $68,000. The exact compensation may vary based on skills, experience, training, and certifications/degree.

Schedule

Sabin provides a comprehensive benefits package that includes medical, dental, and vision coverage, as well as flexible spending accounts. Eligible employees receive flexible vacation and sick leave, along with employer-paid life and disability insurance. The organization observes 11 federal holidays and an end-of-year winter break. Sabin also offers an employer-matching 401(k) plan.