Project Coordinator - Real Estate and Facilities

Job Inputs

Job Inputs: Create and manage project activities within the department's internal database.
Support the Real Estate Development Project Manager in project design and construction activities.
Assist in processing progress billing using AIA (American Institute of Architects) standards.
Track budgets, submittals, change orders, permits, schedules, etc., using project management software.
Work with vendors and clients to execute vendor agreements, certificates of insurance, and contracts.
Collaborate with stakeholders to develop RFPs, distribute them, and compile results for decision-making.
Organize Property Management, Project, and Real Estate files both electronically and in hard copies as needed.
Aid in budgeting and invoicing processes within the department.
Attend and document weekly Project Management meetings, distributing meeting minutes as necessary.
Interact with government authorities regarding permits, inquiries, and other relevant matters.
Perform all other duties and special projects as assigned.

Education and/or Training

High School Diploma or equivalent, a degree in Business Administration, Project Management, Construction Management, Real Estate, or relevant field preferred.
Additional education, certifications, or experience are a plus.
Familiarity with various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.).
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Relevant Work Experience

2-4 years’ experience in administrative services or related fields.
Familiarity with administrative processes, vendor management, and coordination of project-related documentation.
Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department.
Understanding of accounting principles and bookkeeping software may be required.
Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security.

Communicating & Influencing Skills

Strong verbal and written communication skills.
Strong interpersonal and customer service skills.
Ability to express information and ideas in a clear and organized manner.
Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers.
Takes personal responsibility for customer satisfaction and loyalty.
Works independently or with others within own area or department to achieve team goals.
Offers support to other team members; follows through on commitments.
Applies emotional intelligence in responses and reactions.
Demonstrates consistency between words and actions.
Listens openly and carefully to others’ ideas and suggestions; respects opposing points of view.
Consistently earns trust, loyalty and respect of others.

Pay

Competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $55,270.00 - $78,760.00 USD annually for full time employees.

Benefits

Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement

AI Statement

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Equal Opportunity Employment and Accommodations

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.