Project Coordinator II - HVAC

About the Role

As a Project Coordinator II - HVAC, you'll play a more independent role in supporting the successful execution of commercial HVAC and mechanical projects. You will assist Project Managers with coordination, documentation, submittals, scheduling, and communication between the office and field teams. With growing experience, you'll take on increased responsibility for accuracy, follow-up, and process efficiency while continuing to develop your skills in a collaborative, people-first environment.

Responsibilities

• Independently manage submittal registers, coordinate submittals and resubmittals from suppliers and subcontractors, and track responses.
• Maintain accurate project documentation, including plans, specifications, as-builts, O&M manuals, warranties, and owner training materials.
• Support job site badging and access coordination, including maintaining logs.
• Assist with monthly forecast updates, short- and long-term manpower tracking, and project budget entry into accounting systems.
• Ensure project billings align with contractual requirements and help track compliance with company policies.
• Coordinate Davis-Bacon paperwork and requirements with Payroll, subcontractors, and general contractors as needed.
• Update project records to ensure clear and timely communication between office and field teams.
• Provide professional support to internal teams, subcontractors, general contractors, and clients.
• Perform other duties as assigned to support successful project completion and continuous improvement.

Supervisory Responsibilities: None (individual contributor role; may provide guidance to Project Coordinator I team members as experience grows).

Requirements

• Experience: 2–4